Inspection Rules by Country: US, UK, Canada and Australia
How often equipment and workplaces must be inspected, who does it, and what to keep, side by side for 29 kinds of inspection in four places: the United States (federal OSHA), the United Kingdom (Great Britain), Canada (Ontario) and Australia (model WHS laws). Every rule links to the official text.
- United States: Federal OSHA rules. States with their own OSHA-approved State Plans (such as California and Washington) can add requirements.
- United Kingdom: Great Britain (England, Scotland, Wales). Northern Ireland has its own regulations with similar content.
- Canada (Ontario): Ontario. Other provinces, and federally regulated workplaces, have their own occupational health and safety laws.
- Australia: Model Work Health and Safety (WHS) laws, adopted by most states and territories. Victoria has its own OHS laws.
Checked against the official text, most recently on 2026-10-21. General information, not legal advice. To cite a row, link to its heading (for example https://worker-library.com/inspection-rules-by-country/#forklift-inspection-checklist).
At a glance
"Specific rule" means a law names this inspection. "General duty only" means only the general duty to keep work equipment or the workplace safe applies, so the frequency is yours to set.
| Template | US | UK | Canada | Australia |
|---|---|---|---|---|
| Aerial Lift Inspection | Specific rule | Specific rule | Specific rule | Specific rule |
| Air Compressor Inspection | Specific rule | Specific rule | Specific rule | Specific rule |
| Construction Site Safety | Specific rule | Specific rule | Specific rule | Specific rule |
| Crane Inspection | Specific rule | Specific rule | Specific rule | Specific rule |
| Daily Equipment Inspection | General duty only | Specific rule | Specific rule | Specific rule |
| Equipment Maintenance | General duty only | Specific rule | Specific rule | Specific rule |
| Facility Inspection | General duty only | Specific rule | General duty only | Specific rule |
| Final Product Inspection | Not set by law | Not set by law | Not set by law | Not set by law |
| Fire Extinguisher Inspection | Specific rule | Specific rule | Specific rule | Other source |
| Forklift Inspection | Specific rule | Specific rule | Specific rule | Specific rule |
| Generator Inspection | General duty only | Specific rule | Specific rule | Specific rule |
| Harness Inspection | Specific rule | Specific rule | Specific rule | Specific rule |
| HVAC Inspection | Specific rule | Specific rule | General duty only | Specific rule |
| Incoming Inspection | Not set by law | Not set by law | Not set by law | Not set by law |
| Ladder Inspection | Specific rule | Specific rule | Specific rule | Specific rule |
| Machine Inspection | General duty only | Specific rule | Specific rule | Specific rule |
| Maintenance Schedule | General duty only | Specific rule | Specific rule | Specific rule |
| Nonconformance Report | Not set by law | Not set by law | Not set by law | Not set by law |
| Power Tool Inspection | Specific rule | Specific rule | Specific rule | Specific rule |
| PPE Inspection | Specific rule | Specific rule | Specific rule | Specific rule |
| Preventive Maintenance | General duty only | Specific rule | Specific rule | Specific rule |
| Quality Inspection | Not set by law | Not set by law | Not set by law | Not set by law |
| Refrigerator Temperature | Other source | Specific rule | Specific rule | Specific rule |
| Restroom Cleaning | Specific rule | Specific rule | Specific rule | Specific rule |
| Rigging Inspection | Specific rule | Specific rule | Specific rule | Specific rule |
| Risk Assessment | General duty only | Specific rule | Specific rule | Specific rule |
| Scaffold Inspection | Specific rule | Specific rule | Specific rule | Specific rule |
| Vehicle Inspection | Specific rule | Other source | Specific rule | General duty only |
| Workplace Safety Inspection | General duty only | Specific rule | Specific rule | Specific rule |
Equipment & Maintenance
Air Compressor Inspection rules: US, UK, Canada and Australia
The drain valve on an air receiver must be opened and the receiver drained often enough to prevent too much liquid from collecting. Some states also require periodic inspection of pressure vessels; check your state boiler and pressure vessel program.
OSHA Air Compressor Requirements: Air Receiver Draining and Checks
A compressed air system above 0.5 bar is a pressure system. It must not run without a written scheme of examination drawn up by a competent person, covering protective devices and the receiver. Parts are examined at the intervals the scheme sets, with a written report within 28 days. Keep the last report where the system is installed. Daily checks support, but do not replace, this examination.
- Pressure Systems Safety Regulations 2000 (PSSR), reg. 2
- PSSR 2000, reg. 8
- PSSR 2000, reg. 9
- PSSR 2000, reg. 14
Written Scheme of Examination for Air Compressors and Receivers
An air receiver is a pressure vessel. Its owner must have it inspected, by a TSSA inspector or by its insurer, at the intervals set in the code adoption document. Small vessels are outside this rule, for example 42.5 L (1.5 cubic feet) or less, 6 inches internal diameter or less, or 15 psi or less. The employer must also keep the compressor maintained in good condition.
- O. Reg. 220/01, s.10(1)
- O. Reg. 220/01 (Boilers and Pressure Vessels), s.2(2)
- OHSA, s.25(1)(b), (b.1), (2)(d), (2)(h)
TSSA Pressure Vessel Inspection Requirements for Air Compressors in Ontario
A compressor is plant: maintenance, inspection and testing by a competent person as the manufacturer recommends. Its air receiver is pressure equipment, which must be inspected on a regular basis by a competent person. Pressure vessels of hazard level A, B or C (not serially produced vessels) must also be registered, and records of their tests and inspections kept while the plant is used.
- model WHS Regulations, r.213
- model WHS Regulations, r.224
- model WHS Regulations, Schedule 5, Part 2
- model WHS Regulations, r.237
Air Compressor Inspection Requirements in Australia: Plant, Receivers and Registration
Daily Equipment Inspection rules: US, UK, Canada and Australia
No federal OSHA standard sets a specific inspection form or interval for this. Employers must still keep the workplace free from recognized hazards likely to cause death or serious harm (the General Duty Clause), so regular inspections and fixing defects are expected. Follow the manufacturer's instructions; your State Plan may add rules.
Daily Equipment Inspection: What to Check and Who Does It
Work equipment must be kept in efficient working order and good repair. Equipment that can deteriorate into a dangerous state must be inspected at suitable intervals, and after anything that could affect its safety, so faults are found and fixed in good time. The result of each inspection must be recorded and kept until the next one is recorded. The law does not set a daily interval; the employer decides.
Ontario law does not set one daily checklist for all equipment. The employer must keep equipment it provides maintained in good condition, and workers must report defects to the employer or supervisor. On construction projects, vehicles, machinery, tools and equipment must not be used while defective or hazardous. Specific machines (lifts, cranes, vehicles) have their own rules.
Ontario Equipment Inspection Requirements: Pre-Use Checks and Preventive Maintenance
The business in control of plant must have it maintained, inspected and, if necessary, tested by a competent person (someone with the right training or experience), as the manufacturer recommends, or as a competent person recommends if there is no manufacturer advice. Otherwise inspection is at least annual. The law sets no daily check; that comes from the manufacturer or your risk assessment.
Plant Inspection Requirements in Australia: What WHS Regulation 213 Asks
Equipment Maintenance rules: US, UK, Canada and Australia
No federal OSHA standard sets a specific inspection form or interval for this. Employers must still keep the workplace free from recognized hazards likely to cause death or serious harm (the General Duty Clause), so regular inspections and fixing defects are expected. Follow the manufacturer's instructions; your State Plan may add rules.
Work equipment must be maintained in an efficient state, in efficient working order and in good repair. Where a machine has a maintenance log, the law says the log must be kept up to date.
PUWER Maintenance Requirements: Regulation 5, Maintenance Logs and Schedules
The employer must keep equipment it provides maintained in good condition. In industrial establishments, machine parts may be cleaned, oiled, adjusted, repaired or maintained only after dangerous motion has stopped and parts that could move are blocked. Some equipment needs a written history by law, such as lifting device examinations and crane logs.
- OHSA, s.25(1)(b), (b.1), (2)(d), (2)(h)
- Reg. 851, s.75
- Reg. 851, s.51(1)(b), (1.1)
- O. Reg. 213/91, s.152
Ontario Equipment Maintenance Requirements: Intervals and Records
Plant must be maintained and inspected by a competent person as the manufacturer recommends. A written record is required for registered plant (kept while in use) and for plant with presence-sensing safeguarding such as light curtains (kept 5 years). For other plant, the regulations do not require a log, but it shows the work was done.
Plant Maintenance Records in Australia: What the WHS Regulations Ask You to Keep
Generator Inspection rules: US, UK, Canada and Australia
No federal OSHA standard sets a specific inspection form or interval for this. Employers must still keep the workplace free from recognized hazards likely to cause death or serious harm (the General Duty Clause), so regular inspections and fixing defects are expected. Follow the manufacturer's instructions; your State Plan may add rules.
A generator is both work equipment and part of an electrical system. It must be kept in efficient working order and good repair, and electrical systems must be maintained as needed to prevent danger. Where it can deteriorate into a dangerous state, inspect it at suitable intervals and keep the result until the next inspection is recorded.
- Provision and Use of Work Equipment Regulations 1998 (PUWER), reg. 5
- PUWER 1998, reg. 6
- Electricity at Work Regulations 1989, reg. 4
Generator Inspection Requirements UK: PUWER and Electricity at Work Duties
On construction projects, all machinery and equipment, including generators, must be maintained in a condition that does not endanger a worker and must not be used while defective or hazardous. It must be used according to the manufacturer's operating manual, and for equipment rated over 10 horsepower a copy of the manual must be kept at the project.
Ontario Generator Maintenance Requirements for Construction Sites
The business in control of plant must have it maintained, inspected and, if necessary, tested by a competent person (someone with the right training or experience), as the manufacturer recommends, or as a competent person recommends if there is no manufacturer advice. If neither gives an interval, inspection is at least annual.
Machine Inspection rules: US, UK, Canada and Australia
No federal OSHA standard sets a specific inspection form or interval for this. Employers must still keep the workplace free from recognized hazards likely to cause death or serious harm (the General Duty Clause), so regular inspections and fixing defects are expected. Follow the manufacturer's instructions; your State Plan may add rules.
Machines are work equipment and must be kept in efficient working order and good repair. Where a machine can deteriorate into a dangerous state, inspect it at suitable intervals and after anything that could affect its safety, and keep the result until the next inspection is recorded. The law does not fix a pre-start check interval; the employer decides from the risk.
PUWER Inspection Requirements: Regulation 6 Inspections and Records
In industrial establishments, exposed moving parts and pinch points that may endanger a worker must be guarded, and an emergency stop must be clearly marked and within easy reach of the operator. Maintenance and adjustment are done only after motion has stopped and parts are blocked. The employer must keep machines maintained in good condition.
Ontario Machine Guarding Requirements: Guards, Emergency Stops and Pre-Start Checks
The business in control of plant must have it maintained, inspected and, if necessary, tested by a competent person (someone with the right training or experience), as the manufacturer recommends, or as a competent person recommends if there is no manufacturer advice. Machines with presence-sensing safeguarding (such as light curtains) need test, inspection and maintenance records kept for 5 years.
Machinery Inspection Requirements in Australia: WHS Regulation 213 and Light Curtain Records
Maintenance Schedule rules: US, UK, Canada and Australia
No federal OSHA standard sets a specific inspection form or interval for this. Employers must still keep the workplace free from recognized hazards likely to cause death or serious harm (the General Duty Clause), so regular inspections and fixing defects are expected. Follow the manufacturer's instructions; your State Plan may add rules.
Work equipment must be maintained in efficient working order and good repair, and equipment that can deteriorate into a dangerous state must be inspected at suitable intervals, with results recorded. Where a machine has a maintenance log, it must be kept up to date. Fixed intervals in law apply to some equipment, such as lifting equipment thorough examinations (every 6 or 12 months).
Ontario law fixes some intervals you can put on a schedule: lifting devices thoroughly examined at least once a year (industrial establishments), portable fire extinguishers inspected monthly, and air receivers inspected at the intervals in the TSSA code adoption document. For other equipment, the duty is to keep it maintained in good condition.
The business in control of plant must have it maintained, inspected and, if necessary, tested by a competent person (someone with the right training or experience), as the manufacturer recommends, or as a competent person recommends if there is no manufacturer advice. If neither gives an inspection interval, inspection is at least annual.
Power Tool Inspection rules: US, UK, Canada and Australia
On construction sites, all hand and power tools, whether furnished by the employer or the employee, must be maintained in a safe condition. OSHA does not set a fixed inspection interval; many sites inspect before use and mark tools with a periodic color code.
OSHA Power Tool Inspection Requirements on Construction Sites
Electrical systems, including portable tools and their leads, must be maintained as needed to prevent danger, and electrical protective equipment kept suitable and maintained. Tools that can deteriorate into a dangerous state must be inspected at suitable intervals, with the result recorded until the next inspection. The law does not set a fixed testing interval.
PAT Testing Requirements UK: What the Law Asks for Power Tools
In industrial establishments, cord-connected tools must be grounded unless double-insulated with no cracks or defects in the casing, and portable electrical tools used outdoors or in wet locations must be protected by a GFCI (ground fault circuit interrupter). On construction projects, tools must be maintained so they do not endanger a worker and not used while defective.
Ontario Power Tool Inspection Requirements: Grounding, GFCIs and Defective Tools
Plug-in electrical equipment used where it can be damaged (moisture, heat, vibration, mechanical damage, dust), such as on construction sites, must be regularly inspected and tested by a competent person, with a record or tag showing who tested it, when, the result and the next test date. Untested equipment is not to be used. RCDs (safety switches) must be tested regularly.
Test and Tag Requirements in Australia: What the WHS Regulations Ask
Preventive Maintenance rules: US, UK, Canada and Australia
No federal OSHA standard sets a specific inspection form or interval for this. Employers must still keep the workplace free from recognized hazards likely to cause death or serious harm (the General Duty Clause), so regular inspections and fixing defects are expected. Follow the manufacturer's instructions; your State Plan may add rules.
How to Create a Preventive Maintenance Checklist (Free Template)
Work equipment must be maintained in an efficient state, in efficient working order and in good repair, and any machine maintenance log kept up to date. Equipment that can deteriorate into a dangerous state must be inspected at suitable intervals so deterioration is found and fixed in good time, with the result recorded.
The employer must keep equipment it provides maintained in good condition. In industrial establishments, PM work such as cleaning, oiling, adjusting and repair is done only when dangerous motion has stopped and parts that could move are blocked. Ontario sets no general PM interval; follow the manufacturer and any equipment-specific rule.
The business in control of plant must have it maintained, inspected and, if necessary, tested by a competent person (someone with the right training or experience), as the manufacturer recommends, or as a competent person recommends if there is no manufacturer advice. If neither gives an inspection interval, inspection is at least annual.
Forklifts & Vehicles
Aerial Lift Inspection rules: US, UK, Canada and Australia
Aerial lift controls must be tested each day before use to make sure they are in safe working condition (construction and general industry). Periodic inspections beyond that follow the manufacturer's manual; ANSI/SAIA A92 standards are commonly referenced.
Aerial Lift Inspection Requirements: Daily, Frequent, and Annual
A MEWP (mobile elevating work platform) is lifting equipment for lifting people, so it needs a thorough examination by a competent person (someone with the right training and experience) at least every 6 months, or per a written examination scheme, plus inspections between examinations where appropriate. Dangerous defects must be reported at once and the platform not used until fixed.
MEWP Inspection Requirements: 6 Month Thorough Examinations and Daily Checks
On construction projects, an elevating work platform (scissor lift, boom lift) must be inspected each day before use, following the manufacturer's instructions, by a trained worker. The owner keeps a permanent, signed record of all inspections, tests, repairs and maintenance, plus a record tag on the machine. e-Laws shows ss.143-149 are revoked on Jan 1, 2027 (O. Reg. 116/26); check the current text.
Ontario Elevating Work Platform Inspection: Daily Checks, Records and the 2027 Change
An elevating work platform is plant that lifts people. The model WHS Regulations require maintenance, inspection and, if necessary, testing by a competent person (someone trained or experienced for the task) as the manufacturer recommends, or annually for inspection if that is not reasonably practicable. It must be used within its safe working limits.
EWP Inspection Requirements in Australia: WHS Rules for Elevating Work Platforms
Forklift Inspection rules: US, UK, Canada and Australia
Powered industrial trucks must be examined before being placed in service, at least daily, or after each shift when used around the clock. A truck with a condition that affects safety must not be used and must be removed from service until authorized personnel repair it. OSHA does not set a monthly or annual form.
OSHA Forklift Inspection Requirements: Daily Checks and Records
A forklift truck is lifting equipment. It needs a thorough examination by a competent person at least every 12 months (6 months if it lifts people or for lifting accessories), or per an examination scheme, plus inspections between examinations where appropriate. Defects that are a danger must be reported at once and the truck not used until fixed. Keep reports until the next one or two years, whichever is later.
- Lifting Operations and Lifting Equipment Regulations 1998 (LOLER), reg. 9
- LOLER 1998, reg. 10
- LOLER 1998, reg. 11
Forklift LOLER Inspection: Thorough Examination Intervals and Records
Reg. 851 defines a lifting device as any device used to raise or lower material. A lifting device must be thoroughly examined by a competent person before first use and at least once a year (or more often if the manufacturer recommends), with a signed record kept. Mobile equipment may be operated only by a competent person, or by a worker being trained and accompanied by one.
Ontario Forklift Inspection Requirements: Yearly Examination, Operators and Records
A forklift is powered mobile plant and an industrial lift truck. Maintenance, inspection and testing by a competent person as the manufacturer recommends. It must have lifting attachments suitable for the load, operator protective devices that are maintained and used, a warning device where it could hit pedestrians, and no passengers unless designed for a seated passenger.
Forklift Inspection Requirements in Australia: What the WHS Regulations Ask
Vehicle Inspection rules: US, UK, Canada and Australia
For commercial motor vehicles under FMCSA rules, the driver must be satisfied the vehicle is in safe operating condition before driving and prepare a written driver vehicle inspection report at the end of each day's work (some exceptions apply). Ordinary company cars are not covered by these rules.
DVIR Requirements: What FMCSA Asks of Drivers Before and After a Trip
There is no single daily-check law for all vehicles. For goods and passenger vehicles under an operator licence, DVSA's Guide to maintaining roadworthiness says a driver or responsible person must do a walkaround check before use, at least once every 24 hours in service, report defects in writing and keep defect reports for at least 15 months. For other vehicles at work, the general duty applies.
Daily Vehicle Checks UK: Walkaround Checks, Defect Reports and Records
For commercial motor vehicles and trailers under Ontario's Highway Traffic Act, a daily inspection covers every item in the applicable schedule and is valid for 24 hours. The report records the plate, date and time, location, odometer, the inspector's name and any major or minor defects, and is signed. The operator keeps these reports for at least six months.
Ontario Daily Vehicle Inspection Report: What O. Reg. 199/07 Asks For
A PCBU (person conducting a business or undertaking) must ensure, so far as is reasonably practicable, the health and safety of workers, including providing and maintaining safe plant and structures and safe systems of work. Plant must be maintained, inspected and, if necessary, tested by a competent person, as the manufacturer recommends.
Construction Safety
Construction Site Safety rules: US, UK, Canada and Australia
Construction safety programs must provide for frequent and regular inspections of the job site, materials, and equipment by competent persons the employer designates. Specific items such as scaffolds and cranes have their own inspection rules.
OSHA Job Site Inspection Requirements: Who, How Often, Records
Under CDM 2015 the principal contractor must plan, manage and monitor the construction phase so work is carried out without risks to health or safety. Supported excavations are inspected by a competent person at the start of each shift and after any event affecting stability; if work is not safe, a written report is given within 24 hours and kept on site until the work is done, then 3 months.
- Construction (Design and Management) Regulations 2015 (CDM), reg. 13
- CDM 2015, reg. 22
- CDM 2015, reg. 24
CDM Site Inspection Requirements: Monitoring, Excavations and Reports
On a construction project, a supervisor, or a competent person the supervisor appoints, must inspect all machinery and equipment, fire extinguishing equipment, electrical installations, sanitation and medical facilities, structures, temporary supports and means of access and egress. This inspection is at least once a week, or more often if the supervisor decides it is needed.
Ontario Construction Site Inspection Requirements: The Supervisor's Weekly Inspection
A PCBU (person conducting a business or undertaking) must manage the risk of falls from one level to another and provide safe access and exit. Before high risk construction work starts, a safe work method statement (SWMS) must set out the hazards, the controls, and how they are implemented, monitored and reviewed.
Construction Safety Regulations in Australia: Falls, Scaffolds, SWMS and Site Checks
Crane Inspection rules: US, UK, Canada and Australia
Overhead and gantry cranes have frequent inspections (daily to monthly) and periodic inspections (every 1 to 12 months). Cranes used in construction need a visual inspection by a competent person before each shift they are used. ASME B30 standards are commonly referenced for criteria.
OSHA Crane Inspection Requirements: Shift, Frequent and Periodic Checks
Cranes need a thorough examination by a competent person before first use, after installation, and then at least every 12 months (6 months if used to lift people), or per an examination scheme, with inspections between examinations where appropriate. The examiner gives a written report; keep it until the next report or two years, whichever is later. Do not use a crane with a reported dangerous defect.
- Lifting Operations and Lifting Equipment Regulations 1998 (LOLER), reg. 9
- LOLER 1998, reg. 10
- LOLER 1998, reg. 11
Crane Thorough Examination: When It Is Due, Who Does It and What to Keep
In industrial establishments, a crane (a lifting device) must be thoroughly examined by a competent person before first use and then at least once a year, or more often if the manufacturer recommends, with a signed record kept at least one year and covering the two most recent exams. On construction projects, the owner and operator keep crane logs of all inspections, and cables are visually inspected weekly.
Ontario Crane Inspection Requirements: Yearly Examination, Crane Logs and Cable Checks
Cranes are plant: maintenance, inspection and testing by a competent person as the manufacturer recommends, or annually for inspection if that is not reasonably practicable. Tower cranes and mobile cranes over 10 tonnes are registered plant: keep records of all tests and inspections while in use, and arrange a major inspection at the end of design life, or else every 10 years.
- model WHS Regulations, r.213
- model WHS Regulations, Schedule 5, Part 2
- model WHS Regulations, r.237
- model WHS Regulations, r.235
Crane Inspection Requirements in Australia: WHS Inspections, Registration and Major Inspections
Harness Inspection rules: US, UK, Canada and Australia
Personal fall arrest systems must be inspected prior to each use in construction, and before initial use during each work shift in general industry, for wear, damage, mildew, and other deterioration. Defective components are removed from service. ANSI Z359 is commonly referenced.
Harness Inspection Criteria: What to Check and When to Remove
Harnesses, lanyards and fall arrest devices are personal fall protection systems under the Work at Height Regulations. Where they can deteriorate, they must be inspected by a competent person at suitable intervals and after anything that could affect their safety, with the result recorded and kept until the next inspection. PPE must be maintained, and replaced as appropriate.
- Work at Height Regulations 2005, reg. 8
- Work at Height Regulations 2005, reg. 12
- Personal Protective Equipment at Work Regulations 1992, reg. 7
Harness Inspection Requirements UK: Work at Height and PPE Rules Explained
On construction projects, a fall arrest system (full body harness and lanyard) must be inspected by a competent worker before each use. A defective component is taken out of service immediately. After a fall, the system is removed from service until the manufacturer certifies it safe for re-use. In industrial establishments, a harness used where a worker could fall over 3 metres must be serviceable.
Ontario Harness Inspection Requirements: Before Each Use, After a Fall and Records
Where a fall arrest system is used, the PCBU must provide and maintain it as part of a safe system of work and set up emergency and rescue procedures for its use. Control measures must be maintained so they remain fit for purpose and used correctly. The regulations set no harness inspection interval; follow the manufacturer's instructions.
Harness Inspection Requirements in Australia: Fall Arrest Under the WHS Regulations
Ladder Inspection rules: US, UK, Canada and Australia
In general industry, ladders are inspected before initial use in each work shift for visible defects. In construction, a competent person inspects ladders periodically and after any occurrence that could affect safe use. Defective ladders are tagged and taken out of service.
Ladder Inspection Requirements: OSHA Rules and What to Check
Ladders are covered by the Work at Height Regulations. Where a ladder can deteriorate into a dangerous state, it must be inspected by a competent person at suitable intervals and after anything that could affect its safety. The result must be recorded and kept until the next inspection is recorded.
Ladder Inspection Requirements UK: What the Work at Height Regulations Ask
A portable ladder must be free from broken, loose or defective rungs and members, have non-slip feet, stand on firm footing, and be set at 1/4 to 1/3 of its length when not fastened. On construction projects, ladders must be maintained so as not to endanger a worker and be used per the manufacturer's instructions. Ontario sets no fixed inspection interval for ladders.
Ontario Ladder Inspection Requirements: What the Law Says and How Often to Check
Where a fall risk cannot be eliminated, the PCBU must provide and maintain a safe system of work, which the regulations say can include safe use of ladders. Control measures must stay fit for purpose. The plant rules on maintenance do not cover plant that is only hand powered and hand supported, and no ladder inspection interval is set.
- model WHS Regulations, r.78
- model WHS Regulations, r.79
- model WHS Regulations, r.37
- model WHS Regulations, r.185
Ladder Inspection Requirements in Australia: What the WHS Falls Rules Ask
Rigging Inspection rules: US, UK, Canada and Australia
Each day before use, slings and all fastenings and attachments must be inspected for damage or defects by a competent person designated by the employer. Damaged or defective slings are removed from service. ASME B30.9 is commonly referenced.
OSHA Sling Inspection Requirements: Daily Checks, Who and Records
Slings, shackles and other accessories for lifting need a thorough examination by a competent person at least every 6 months, or per an examination scheme, and after anything that could affect their safety. Dangerous defects must be reported at once and the item not used until fixed. Keep each report until the next one or two years, whichever is later.
- Lifting Operations and Lifting Equipment Regulations 1998 (LOLER), reg. 9
- LOLER 1998, reg. 10
- LOLER 1998, reg. 11
LOLER Inspection Requirements: Thorough Examinations, Intervals and Records
On construction projects, slings and rigging must suit their use and support at least five times the maximum load (ten times when supporting a person). Web or nylon slings must be labelled with their load rating. Cables on cranes and hoists are visually inspected by a competent worker at least weekly while in use, with the condition recorded.
Ontario Rigging Regulations: Sling Rules, Safety Factors and Inspection Records
When plant lifts or suspends a load, the person in control must use lifting attachments suitable for the load, lift within the safe working limits of the plant, and keep the load under control. The regulations set no separate inspection interval for slings and rigging hardware; follow the manufacturer's instructions.
Sling Inspection Requirements in Australia: Lifting Gear Under the WHS Regulations
Scaffold Inspection rules: US, UK, Canada and Australia
Scaffolds and scaffold components must be inspected for visible defects by a competent person before each work shift and after any occurrence that could affect structural integrity, such as a storm or an impact.
Scaffold Inspection Requirements: When, Who, and What to Check
A scaffold used for construction work from which someone could fall 2 metres or more must not be used unless a competent person has inspected it in that position within the previous 7 days, and after assembly or any event affecting its safety. The inspector writes a report (date, location, risks, action) before the end of the shift, gives a copy within 24 hours; keep it on site until work ends, then 3 months.
Scaffold Inspection Requirements UK: The 7 Day Rule, Reports and Records
On construction projects, every scaffold needs bracing, sound footings, manufacturer fittings, safety catches and ties; wheeled scaffolds need brakes applied when a worker is on them. Scaffolds over 15 m (10 m tube and clamp) are engineered and inspected before use by an engineer or a competent worker, with a written statement. The supervisor's weekly inspection covers temporary supports and access.
Ontario Scaffold Inspection Requirements: Weekly Checks, Engineered Scaffolds and Records
For suspended, cantilevered, spur and hung scaffolds, and any scaffold with a fall of more than 4 metres: not used until a competent person gives written confirmation it is complete; inspected by a competent person at least every 30 days, after repairs, and after any incident that may affect stability. Prevent unauthorised access while incomplete or unattended.
Scaffold Inspection Requirements in Australia: The 30-Day Rule and WHS Regulation 225
Workplace Safety
Fire Extinguisher Inspection rules: US, UK, Canada and Australia
Portable fire extinguishers must be visually inspected monthly and get an annual maintenance check. The annual maintenance date must be recorded and kept for one year after the last entry or the life of the shell, whichever is less. NFPA 10 is commonly referenced; your fire marshal may add rules.
Fire Extinguisher Inspection Requirements: Monthly and Annual
In England and Wales, the responsible person (usually the employer or whoever controls the premises) must keep fire safety equipment, including extinguishers, under a suitable system of maintenance and in efficient working order. The law does not set intervals. British Standard BS 5306-3 is commonly used for servicing; it is a standard, not law. Scotland has its own fire safety law.
Fire Extinguisher Inspection Requirements UK: The Law, Checks and Servicing
Under the Ontario Fire Code, portable extinguishers must be inspected monthly, and maintained and tested in line with NFPA 10. Defects must be repaired. Each extinguisher needs a tag (or other approved record) showing the maintenance or recharge date, the servicing agency and the signature of the person who did it, plus a permanent maintenance record. Reg. 851 applies these rules to industrial establishments.
Ontario Fire Extinguisher Inspection Requirements: Monthly Checks, Tags and Records
The model WHS Regulations require an emergency plan with evacuation procedures, kept effective. Maintenance of fire extinguishers is set by state and territory building and fire safety rules, which commonly reference the Australian Standard AS 1851 for routine service intervals. Check the rules for your building.
Fire Extinguisher Inspection Requirements in Australia: WHS and State Rules
PPE Inspection rules: US, UK, Canada and Australia
Defective or damaged personal protective equipment must not be used. Respirators used routinely are inspected before each use and during cleaning.
OSHA PPE Inspection Requirements: What the Rules Say and How to Record
PPE must be maintained, including replaced or cleaned as appropriate, in efficient working order and good repair. Reusable respirators and other RPE used against hazardous substances need a thorough examination, and testing where appropriate, at suitable intervals; keep records of examinations, tests and repairs for at least 5 years.
- Personal Protective Equipment at Work Regulations 1992, reg. 7
- Control of Substances Hazardous to Health Regulations 2002 (COSHH), reg. 9
PPE Inspection Requirements UK: Maintenance, RPE Examinations and Records
The employer must keep protective devices it provides maintained in good condition, and ensure PPE is a proper fit and appropriate for the circumstances. Workers must be instructed and trained in the care and use of protective equipment before using it, and must report any missing or defective protective device.
Ontario PPE Requirements: Good Condition, Fit, Training and Inspection
Where PPE (personal protective equipment) is used, the PCBU that directs the work must provide it and keep it maintained, repaired or replaced so it keeps protecting the worker: clean, hygienic and in good working order. Workers must be trained in its use, storage and maintenance. No inspection interval is set.
WHS PPE Requirements: Provide, Maintain, Replace and Train
Risk Assessment rules: US, UK, Canada and Australia
No federal OSHA standard sets a specific inspection form or interval for this. Employers must still keep the workplace free from recognized hazards likely to cause death or serious harm (the General Duty Clause), so regular inspections and fixing defects are expected. Follow the manufacturer's instructions; your State Plan may add rules.
Every employer must make a suitable and sufficient assessment of the risks to employees and others from their work, and review it when it may no longer be valid or after a significant change. With five or more employees, the significant findings, and any group of employees especially at risk, must be recorded.
Risk Assessment Legal Requirement UK: MHSWR Regulation 3 Explained
Ontario's OHSA does not require one general written risk assessment. It requires the employer to tell workers about hazards and take every precaution reasonable in the circumstances, which a risk assessment helps to show. The employer must assess the risks of workplace violence, reassess as often as necessary, and share the results (with a copy if the assessment is in writing).
Workplace Risk Assessment in Ontario: What the OHSA Requires
A duty holder must identify reasonably foreseeable hazards, eliminate risks so far as is reasonably practicable or else minimise them using the hierarchy of controls, keep controls effective, and review them after an incident, before a change, or when a new hazard is found. High risk construction work also needs a written safe work method statement.
- Work Health and Safety Regulations 2011 (model WHS Regulations), r.34
- model WHS Regulations, r.35
- model WHS Regulations, r.36
- model WHS Regulations, r.38
- model WHS Regulations, r.299
WHS Risk Assessment: The Model Regulations Step by Step, and When a SWMS Is Needed
Workplace Safety Inspection rules: US, UK, Canada and Australia
No federal OSHA standard sets a specific inspection form or interval for this. Employers must still keep the workplace free from recognized hazards likely to cause death or serious harm (the General Duty Clause), so regular inspections and fixing defects are expected. Follow the manufacturer's instructions; your State Plan may add rules.
Employers must have arrangements for planning, controlling, monitoring and reviewing health and safety measures, recorded if there are five or more employees. The workplace and safety equipment must be maintained in efficient working order and good repair, and kept sufficiently clean. The law does not set how often to inspect.
- Management of Health and Safety at Work Regulations 1999, reg. 5
- Workplace (Health, Safety and Welfare) Regulations 1992, reg. 5
- Workplace Regulations 1992, reg. 9
Workplace Inspection Requirements UK: Monitoring, Maintenance and Records
Where there is a joint health and safety committee, a designated worker member inspects the physical condition of the workplace at least once a month (or the whole workplace at least once a year, part of it each month, if monthly is not practical) and reports hazards to the committee. A health and safety representative has the same monthly inspection duty.
Ontario Workplace Inspection Requirements: Who, How Often, Records
A PCBU must identify hazards, eliminate or minimise risks, and review controls when they do not work or something changes. The workplace must allow safe entry, exit and movement, with floors, lighting and ventilation that allow safe work. The regulations do not set an inspection interval.
- Work Health and Safety Regulations 2011 (model WHS Regulations), r.34
- model WHS Regulations, r.35
- model WHS Regulations, r.38
- model WHS Regulations, r.40
WHS Workplace Inspections: What the Model WHS Regulations Ask
Facility & Building
Facility Inspection rules: US, UK, Canada and Australia
No federal OSHA standard sets a specific inspection form or interval for this. Employers must still keep the workplace free from recognized hazards likely to cause death or serious harm (the General Duty Clause), so regular inspections and fixing defects are expected. Follow the manufacturer's instructions; your State Plan may add rules.
The workplace, and equipment and systems such as mechanical ventilation, must be maintained (including cleaned) in efficient working order and good repair, under a suitable system of maintenance where appropriate. Employers must also keep places of work under their control safe, including safe ways in and out.
- Workplace (Health, Safety and Welfare) Regulations 1992, reg. 5
- Health and Safety at Work etc. Act 1974, s.2
Building Maintenance Regulations UK: Workplace Regulation 5 and Facility Inspections
Under Ontario's Occupational Health and Safety Act, the employer must keep the equipment, materials and protective devices it provides maintained in good condition and take every precaution reasonable in the circumstances to protect workers. Supervisors carry the same reasonable-precaution duty, and workers must report missing or defective equipment to their employer or supervisor.
A PCBU at a workplace must ensure, so far as is reasonably practicable, safe entry, exit and movement, floors and surfaces maintained for safe work, and lighting and ventilation that allow safe work and evacuation. Facilities such as toilets, drinking water and washrooms must be kept in good working order and clean, safe and accessible. No inspection interval is set.
WHS Workplace Facilities: Toilets, Water, Lighting and Floors Under Regulations 40 and 41
HVAC Inspection rules: US, UK, Canada and Australia
For appliances holding 50 lb or more of an ozone-depleting (class I or II) refrigerant, EPA rules require repairing leaks above the applicable leak rate, with verification tests and follow-up leak inspections. Other HVAC maintenance follows the manufacturer's instructions.
EPA Refrigerant Leak Repair Requirements: Who Is Covered and What to Record
Mechanical ventilation systems must be maintained (including cleaned) in efficient working order, under a suitable system of maintenance. Air-conditioning and heat pumps holding F-gas of 5 tonnes CO2 equivalent or more need leak checks by a certified person: at least every 12 months below 50 tonnes, 6 months from 50, 3 months from 500 (longer with leak detection).
- Workplace (Health, Safety and Welfare) Regulations 1992, reg. 5
- Workplace Regulations 1992, reg. 6
- Regulation (EU) No 517/2014 as it applies in GB (F-gas), art. 4
F Gas Leak Check Requirements: Frequency, Thresholds and Who Checks
Under Ontario's Occupational Health and Safety Act, the employer must keep the equipment, materials and protective devices it provides maintained in good condition and take every precaution reasonable in the circumstances to protect workers. Supervisors carry the same reasonable-precaution duty, and workers must report missing or defective equipment to their employer or supervisor.
The business in control of plant must have it maintained, inspected and, if necessary, tested by a competent person (someone with the right training or experience), as the manufacturer recommends, or as a competent person recommends if there is no manufacturer advice. If neither gives an interval, inspection is at least annual.
Refrigerator Temperature rules: US, UK, Canada and Australia
There is no federal OSHA rule for this log. Cold-holding temperatures and record keeping for food come from state and local food codes, most of which are based on the FDA Food Code (41 °F or below for cold holding of most foods). Check your local health department.
Health Code Refrigerator Temperature: The 41 °F Rule and How to Log It
In England, keeping food that can support harmful bacteria or toxins above 8 °C at food premises is an offence, with exceptions such as hot food held at 63 °C or above, short display periods and limited time during defrost or breakdown. The law sets the limit, not how often to check; a twice-daily log is a common way to show it is kept. Wales and Scotland have their own rules.
Fridge Temperature Law UK: The 8 °C Rule in England and Its Exceptions
In a food premises, potentially hazardous food must be kept at an internal temperature of 4 degrees Celsius or lower (or 60 degrees Celsius or higher when hot-held). Refrigeration equipment must contain accurate, easy-to-read indicating thermometers. The regulation sets no logging interval.
Fridge Temperature Log Ontario: The 4 °C Rule and What to Record
Food businesses must store potentially hazardous food under temperature control: 5°C or below (or 60°C or above), and keep frozen food frozen, with a thermometer accurate to +/- 1°C. Caterers and food service businesses (category one) must record these matters and keep records for 3 months. State and territory food laws enforce this.
- Food Standards Code, Standard 3.2.2, cl.6
- Food Standards Code, Standard 3.2.2, cl.1 (definition of temperature control)
- Food Standards Code, Standard 3.2.2, cl.22
- Food Standards Code, Standard 3.2.2A, 3.2.2A-12
Fridge Temperature Log in Australia: What the Food Standards Code Asks
Restroom Cleaning rules: US, UK, Canada and Australia
Places of employment must be kept clean to the extent the nature of the work allows, and toilet facilities must be provided. OSHA does not set a cleaning frequency; local health codes often do for food and public facilities.
OSHA Restroom Cleaning Requirements: What the Rule Says and How to Log It
Every workplace and its fittings must be kept sufficiently clean. Toilets are not suitable unless they and their rooms are ventilated, lit and kept in a clean and orderly condition. The law does not set a cleaning frequency.
Workplace Toilet Regulations UK: Cleaning, Condition and Records
Since 2025, employers (and constructors on projects) must keep washrooms they provide clean and sanitary and keep records of cleaning. From January 1, 2026, a record posted in or near the washroom, or electronically with directions, meets this if it shows the date and time of the two most recent cleanings. On projects, the constructor also keeps service dates for the past six months.
- OHSA, s.25.3
- OHSA, s.23.1
- O. Reg. 480/24 (Washroom Facilities - Records of Cleaning), s.1
- O. Reg. 213/91, s.29(11)-(12)
Ontario Washroom Cleaning Records: What to Post and Keep
A PCBU must provide adequate facilities for workers, including toilets and washing facilities, and keep them in good working order and clean, safe and accessible, so far as is reasonably practicable. The regulations do not set a cleaning frequency.
Workplace Toilet Requirements in Australia: Clean, Safe and Accessible
Quality Control
Final Product Inspection rules: US, UK, Canada and Australia
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
Incoming Inspection rules: US, UK, Canada and Australia
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
Nonconformance Report rules: US, UK, Canada and Australia
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
Quality Inspection rules: US, UK, Canada and Australia
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.
No workplace safety law sets this record. Inspection and nonconformance records usually come from customer requirements, contracts, or a quality management system such as ISO 9001.