Facility & Building
Daily
Restroom Cleaning Checklist (Free Excel Template)
A restroom cleaning checklist you print and post inside the restroom door, so staff and visitors can see when it was last cleaned. One sheet covers a whole month: 12 items down the side, days 1 to 31 across, and a line for initials and the time of each check.
Excel (.xlsx) · 4 sheets · Updated 2026-10-21
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Who is this restroom cleaning checklist for?
- Restaurants, cafes, and retail stores that clean customer restrooms during the day
- Office buildings and facilities where a cleaning crew or janitor services the restrooms
- Managers who want proof that restrooms were cleaned and restocked on schedule
When to use it
Post a new sheet on the first day of each month, one sheet per restroom. The person who cleans marks each item and writes initials and the time in that day's column. If you clean several times a day, use one sheet per shift or add rows for each round.
What's included
The template includes the following. Delete anything you do not need.
- Header for restroom location and month
- Cleaning: toilets and urinals, sinks and mirrors, floors, trash, touch points, sanitary bins, baby changing station
- Supplies: toilet paper, hand soap, paper towels or hand dryer
- Condition check: odor, and broken fixtures, clogs, or leaks
- Days 1 to 31 across one page, with ✓ / X / N/A drop-downs
- Rows for cleaner initials and time checked
- A problem record for clogs, leaks, and repairs, with who fixed it and when
- A filled-in sample sheet and a print layout for US Letter
Preview the Excel file
This is the actual file. Use the tabs below to switch between the 4 sheets. How to mark each result is explained on the "Instructions" sheet.
| A | |
|---|---|
| 1 | Restroom Cleaning Checklist (Monthly Posting Log) |
| 2 | |
| 3 | ■ Source |
| 4 | Worker Library https://worker-library.com/templates/restroom-cleaning-checklist/ |
| 5 | Request a template or an extra item: https://worker-library.com/contact/ |
| 6 | |
| 7 | ■ Sheets in this workbook |
| 8 | "Entry Sheet" … The sheet you fill in on a computer. Landscape layout. |
| 9 | "Sample (Filled In)" … A filled-in example. Use it as a guide to how each column is written. |
| 10 | "Print (Letter)" … For printing and filling in by hand. Taller rows, and the column headings repeat at the top of every page. Set up for US Letter. |
| 11 | |
| 12 | ■ How to use |
| 13 | 1. Write the restroom location and month at the top, print the Print sheet, and post it inside the door or near the sink. |
| 14 | 2. After cleaning, mark each item ✓. Mark N/A for items the room does not have, such as a baby changing station. |
| 15 | 3. Write your initials and the time in that day's column. |
| 16 | 4. If something is broken or clogged, mark X, close or sign the fixture, and tell your supervisor. Write it in the problem record. |
| 17 | 5. At the end of the month, take the sheet down and keep it on file. |
| 18 | |
| 19 | ■ How to mark results, and what to do (read before you start) |
| 20 | ✓ OK … Use as normal. |
| 21 | X Defect … Stop using it right away. Tell your supervisor and fill in the defect record below. |
| 22 | N/A … Not applicable today. Do not leave the cell blank. A blank cell means "not checked". |
| 23 | The person doing the inspection may decide to stop. Nobody is blamed for stopping. If in doubt, mark X. |
| 24 | After a repair, do not use it until the verifier writes the date and time it was returned to service. |
| 25 | |
| 26 | ■ Adapting it to your site |
| 27 | • For high-traffic restrooms, add a row for each round (for example 9 AM, 12 PM, 3 PM) instead of one time row. |
| 28 | • Add items your site needs, such as seat cover dispensers, air freshener, or floor drains. |
| 29 | • For a restaurant, you can add an "Employees must wash hands" sign check if you post one. |
| 30 | |
| 31 | ■ Things to watch |
| 32 | • This is a general cleaning checklist. It is not an official form from a health department or any other agency. |
| 33 | • Restaurants and food businesses may have restroom and handwashing rules in their local health code. Check with your local health department. |
| 34 | • Use cleaning chemicals as the label says. Do not mix bleach and ammonia products, and wear gloves. |
| 35 | • If you find a leak or a clog that could flood the floor, close the restroom or put out a wet floor sign before you continue. |
| 36 | |
| 37 | ■ About this template |
| 38 | A free inspection template from Worker Library. |
| 39 | You may copy, edit, and print it for use in your own organization. Add or delete items as you need. |
| 40 | Please do not redistribute or sell the template itself. |
| 41 | |
| 42 | ■ Important notice |
| 43 | This template organizes common inspection items for reference. It is not an official form issued by OSHA or any other authority, and using it does not by itself show compliance. |
| 44 | Which inspections are required, how often, and how long records must be kept depend on the equipment, industry, size of the operation, and location (federal, state, and local rules can all apply). |
| 45 | Check the regulations and standards that apply to you, the manufacturer's instructions, and a qualified or competent person. |
| 46 | Worker Library accepts no liability for any loss arising from the use of this template. |
| 47 | Regulations change. Check the source page above for the latest version. |
| 48 | |
| 49 | ■ Updated |
| 50 | 2026-10-21 (reviewed every 3 months) |
| 51 | |
| 52 | ■ About Worker Library |
| 53 | Worker Library publishes free Excel inspection checklists, logs, and forms for maintenance, safety, and quality teams. |
| 54 | All templates: https://worker-library.com/templates/ |
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Restroom Cleaning Checklist (Monthly Posting Log) | |||||
| 2 | Restroom location | Month | ||||
| 3 | ||||||
| 4 | Cleaning item | 1 | 2 | 3 | 4 | 5 |
| 5 | ■ Cleaning | |||||
| 6 | Toilets and urinals cleaned (inside, outside, and seats) | |||||
| 7 | Sinks, counters, and mirrors cleaned | |||||
| 8 | Floors swept and mopped | |||||
| 9 | Trash collected and liners replaced | |||||
| 10 | Touch points disinfected (door handles, faucets, flush handles, dispensers) | |||||
| 11 | Sanitary napkin bins emptied | |||||
| 12 | Baby changing station cleaned (if equipped) | |||||
| 13 | ■ Supplies | |||||
| 14 | Toilet paper restocked | |||||
| 15 | Hand soap restocked | |||||
| 16 | Paper towels restocked (or hand dryer works) | |||||
| 17 | ■ Condition check | |||||
| 18 | No unpleasant odor | |||||
| 19 | No broken fixtures, clogs, or water leaks | |||||
| 20 | Cleaned by (initials) | |||||
| 21 | Time checked | |||||
| 22 | ||||||
| 23 | Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.) | |||||
| 24 | Date / item | Condition found | ||||
| 25 | ||||||
| 26 | ||||||
| 27 | ||||||
| 28 | ||||||
| 29 | Reviewed by (supervisor) | |||||
| 30 | ||||||
| 31 | ||||||
| 32 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 33 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 34 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 35 | Worker Library https://worker-library.com/templates/restroom-cleaning-checklist/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 33 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Restroom Cleaning Checklist (Monthly Posting Log) [SAMPLE] | |||||
| 2 | Restroom location | Building A, 2nd floor men's restroom | Month | August 2026 | ||
| 3 | ||||||
| 4 | Cleaning item | 1 | 2 | 3 | 4 | 5 |
| 5 | ■ Cleaning | |||||
| 6 | Toilets and urinals cleaned (inside, outside, and seats) | ✓ | ✓ | ✓ | ✓ | ✓ |
| 7 | Sinks, counters, and mirrors cleaned | ✓ | ✓ | ✓ | ✓ | ✓ |
| 8 | Floors swept and mopped | ✓ | ✓ | ✓ | ✓ | ✓ |
| 9 | Trash collected and liners replaced | ✓ | ✓ | ✓ | ✓ | ✓ |
| 10 | Touch points disinfected (door handles, faucets, flush handles, dispensers) | ✓ | ✓ | ✓ | ✓ | ✓ |
| 11 | Sanitary napkin bins emptied | ✓ | ✓ | ✓ | ✓ | ✓ |
| 12 | Baby changing station cleaned (if equipped) | ✓ | ✓ | ✓ | ✓ | ✓ |
| 13 | ■ Supplies | |||||
| 14 | Toilet paper restocked | ✓ | ✓ | ✓ | ✓ | ✓ |
| 15 | Hand soap restocked | ✓ | ✓ | ✓ | ✓ | ✓ |
| 16 | Paper towels restocked (or hand dryer works) | ✓ | ✓ | ✓ | ✓ | ✓ |
| 17 | ■ Condition check | |||||
| 18 | No unpleasant odor | ✓ | ✓ | ✓ | ✓ | ✓ |
| 19 | No broken fixtures, clogs, or water leaks | ✓ | ✓ | X | ✓ | ✓ |
| 20 | Cleaned by (initials) | JD | JD | MS | JD | JD |
| 21 | Time checked | |||||
| 22 | ||||||
| 23 | Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.) | |||||
| 24 | Date / item | Condition found | ||||
| 25 | 8/3 Urinal (middle) | Clogged, water not draining | ||||
| 26 | ||||||
| 27 | ||||||
| 28 | ||||||
| 29 | Reviewed by (supervisor) | |||||
| 30 | ||||||
| 31 | ||||||
| 32 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 33 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 34 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 35 | Worker Library https://worker-library.com/templates/restroom-cleaning-checklist/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 33 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Restroom Cleaning Checklist (Monthly Posting Log) | |||||
| 2 | Restroom location | Month | ||||
| 3 | ||||||
| 4 | Cleaning item | 1 | 2 | 3 | 4 | 5 |
| 5 | ■ Cleaning | |||||
| 6 | Toilets and urinals cleaned (inside, outside, and seats) | |||||
| 7 | Sinks, counters, and mirrors cleaned | |||||
| 8 | Floors swept and mopped | |||||
| 9 | Trash collected and liners replaced | |||||
| 10 | Touch points disinfected (door handles, faucets, flush handles, dispensers) | |||||
| 11 | Sanitary napkin bins emptied | |||||
| 12 | Baby changing station cleaned (if equipped) | |||||
| 13 | ■ Supplies | |||||
| 14 | Toilet paper restocked | |||||
| 15 | Hand soap restocked | |||||
| 16 | Paper towels restocked (or hand dryer works) | |||||
| 17 | ■ Condition check | |||||
| 18 | No unpleasant odor | |||||
| 19 | No broken fixtures, clogs, or water leaks | |||||
| 20 | Cleaned by (initials) | |||||
| 21 | Time checked | |||||
| 22 | ||||||
| 23 | Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.) | |||||
| 24 | Date / item | Condition found | ||||
| 25 | ||||||
| 26 | ||||||
| 27 | ||||||
| 28 | ||||||
| 29 | Reviewed by (supervisor) | |||||
| 30 | ||||||
| 31 | ||||||
| 32 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 33 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 34 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 35 | Worker Library https://worker-library.com/templates/restroom-cleaning-checklist/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 33 columns. The downloaded file contains everything.
Cells marked ▼ have a drop-down list. Lightly shaded rows are where you write.
File details
| Format | Excel (.xlsx) |
|---|---|
| Works with | Microsoft Excel 2016 or later, Excel for Microsoft 365, Google Sheets, LibreOffice Calc |
| Paper | Print areas set for US Letter |
| Sheets | Instructions / Entry Sheet / Sample (Filled In) / Print (Letter) |
| Macros | None |
| File size | About 21 KB |
| Updated | 2026-10-21 |
How to use the restroom cleaning checklist
- Write the restroom location and month at the top, print the Print sheet, and post it inside the door or near the sink.
- After cleaning, mark each item ✓. Mark N/A for items the room does not have, such as a baby changing station.
- Write your initials and the time in that day's column.
- If something is broken or clogged, mark X, close or sign the fixture, and tell your supervisor. Write it in the problem record.
- At the end of the month, take the sheet down and keep it on file.
Adapting it to your site
- For high-traffic restrooms, add a row for each round (for example 9 AM, 12 PM, 3 PM) instead of one time row.
- Add items your site needs, such as seat cover dispensers, air freshener, or floor drains.
- For a restaurant, you can add an "Employees must wash hands" sign check if you post one.
Before you use it
Please read
- This is a general cleaning checklist. It is not an official form from a health department or any other agency.
- Restaurants and food businesses may have restroom and handwashing rules in their local health code. Check with your local health department.
- Use cleaning chemicals as the label says. Do not mix bleach and ammonia products, and wear gloves.
- If you find a leak or a clog that could flood the floor, close the restroom or put out a wet floor sign before you continue.
- This template is provided as-is for reference. Worker Library is not liable for any loss arising from its use. Regulations change, so check the update date on this page.
Restroom Cleaning Checklist FAQ
What should be on a restroom cleaning checklist?
Most checklists cover toilets and urinals, sinks and mirrors, floors, trash, touch points such as handles and faucets, and restocking toilet paper, soap, and paper towels. This template has 12 such items plus a check for odor and broken fixtures.
How often should a restaurant restroom be cleaned?
It depends on traffic. Many restaurants check customer restrooms every 1 to 2 hours during service and do a full cleaning once a day. Your local health code may also have requirements.
Can I print this restroom cleaning log?
Yes. Use the Print sheet. It fits a whole month on one US Letter page in landscape, so you can post it on the restroom door.
Why should I post the checklist in the restroom?
A posted sheet shows customers that the restroom is cleaned on a schedule, and it reminds staff to do each round. Missed days are easy to spot.