Facility Inspection Checklist (Free Excel Template)
A facility inspection checklist for a regular walkthrough of an office building, apartment complex, or commercial property. It covers 26 items in 6 areas, from the entrance to the roof, and keeps the problems found and how they were fixed on the same sheet.
Excel (.xlsx) · 4 sheets · Updated 2026-10-21
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Who is this facility inspection checklist for?
- Facility managers and property managers who walk a building every week or month
- Building maintenance staff who need a simple record of what they checked
- Owners of small commercial buildings who hire a cleaning or maintenance company and want a consistent check
When to use it
Use one sheet for each walkthrough. Most buildings do a walkthrough weekly or monthly, and an extra one after a storm, a water leak, or a tenant move-out. Print the sheet and carry it on a clipboard, or fill it in on a tablet, then save it with the date in the file name.
What's included
The template includes the following. Delete anything you do not need.
- Header for property name, date, time, and inspector
- Entrance and lobby: automatic doors, mats, notices, lights
- Corridors and stairs: lights, handrails, clutter, exits, exit signs, fire extinguishers
- Grounds and parking, and the trash and recycling area
- Mechanical and electrical rooms: locked, no noise or leaks, panels not blocked
- Roof and exterior walls: drains, membrane, cladding, guardrails, plus 3 blank rows
- Pass / Fail / N/A drop-down, a "Photo taken" column, and a defect record with who fixed it and when
- A filled-in sample sheet and a print layout for US Letter
Preview the Excel file
This is the actual file. Use the tabs below to switch between the 4 sheets. How to mark each result is explained on the "Instructions" sheet.
| A | |
|---|---|
| 1 | Facility Inspection Checklist (Building Walkthrough) |
| 2 | |
| 3 | ■ Source |
| 4 | Worker Library https://worker-library.com/templates/facility-inspection-checklist/ |
| 5 | Request a template or an extra item: https://worker-library.com/contact/ |
| 6 | |
| 7 | ■ Sheets in this workbook |
| 8 | "Entry Sheet" … The sheet you fill in on a computer. Landscape layout. |
| 9 | "Sample (Filled In)" … A filled-in example. Use it as a guide to how each column is written. |
| 10 | "Print (Letter)" … For printing and filling in by hand. Taller rows, and the column headings repeat at the top of every page. Set up for US Letter. |
| 11 | |
| 12 | ■ How to use |
| 13 | 1. Fill in the property name, date, time, and your name at the top. |
| 14 | 2. Walk the areas in order and mark each item Pass, Fail, or N/A. Do not leave a row blank. |
| 15 | 3. For each Fail, write what you found and take a photo if you can. Mark "Yes" in the photo column. |
| 16 | 4. Write each Fail in the defect record, with who you reported it to and when. |
| 17 | 5. When the repair is done, fill in the date and who checked it. Write open items in the summary for the next walkthrough. |
| 18 | |
| 19 | ■ How to mark results, and what to do (read before you start) |
| 20 | Pass … OK to use. |
| 21 | Fail … Stop using it on the spot and tag it "Do Not Use" or barricade the area. Tell your supervisor and write the corrective action. |
| 22 | N/A … The item does not exist here or does not apply today. Do not leave it blank. A blank cell means "not checked". |
| 23 | The inspector may decide to stop. Nobody is blamed for stopping. If in doubt, mark Fail. |
| 24 | After the corrective action, do not return it to service until the verifier writes the re-check date and name. |
| 25 | |
| 26 | ■ Adapting it to your site |
| 27 | • Delete areas your property does not have, such as a roof you cannot access or a parking garage. |
| 28 | • Add rows for things specific to your building, such as elevators, a fitness room, a pool gate, or a loading dock. |
| 29 | • For a large property, make one copy per building or per floor so each sheet stays one or two pages. |
| 30 | |
| 31 | ■ Things to watch |
| 32 | • This is a general walkthrough template. It is not an official form from any building department, fire marshal, or insurer. |
| 33 | • A walkthrough is a visual check. It does not replace inspections by licensed contractors, such as fire alarm, sprinkler, elevator, or boiler inspections. Your local code and your insurer set those. |
| 34 | • Do not go onto a roof without safe access and fall protection. If you cannot get there safely, mark N/A and schedule a contractor. |
| 35 | • If you find an immediate hazard, such as a blocked exit or a live wire, fix it or block the area before you continue. |
| 36 | |
| 37 | ■ About this template |
| 38 | A free inspection template from Worker Library. |
| 39 | You may copy, edit, and print it for use in your own organization. Add or delete items as you need. |
| 40 | Please do not redistribute or sell the template itself. |
| 41 | |
| 42 | ■ Important notice |
| 43 | This template organizes common inspection items for reference. It is not an official form issued by OSHA or any other authority, and using it does not by itself show compliance. |
| 44 | Which inspections are required, how often, and how long records must be kept depend on the equipment, industry, size of the operation, and location (federal, state, and local rules can all apply). |
| 45 | Check the regulations and standards that apply to you, the manufacturer's instructions, and a qualified or competent person. |
| 46 | Worker Library accepts no liability for any loss arising from the use of this template. |
| 47 | Regulations change. Check the source page above for the latest version. |
| 48 | |
| 49 | ■ Updated |
| 50 | 2026-10-21 (reviewed every 3 months) |
| 51 | |
| 52 | ■ About Worker Library |
| 53 | Worker Library publishes free Excel inspection checklists, logs, and forms for maintenance, safety, and quality teams. |
| 54 | All templates: https://worker-library.com/templates/ |
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Facility Inspection Checklist (Building Walkthrough) | |||||
| 2 | Property | Date | ||||
| 3 | Time | Inspected by | ||||
| 4 | ||||||
| 5 | No. | Area | Inspection item | Photo taken | Result | Problem found / action taken |
| 6 | 1 | Entrance and lobby | Automatic doors open and close normally | |||
| 7 | 2 | Floors and entrance mats clean and lying flat (no trip edges) | ||||
| 8 | 3 | Posted notices and directories are current | ||||
| 9 | 4 | No burned-out lights | ||||
| 10 | 5 | Corridors and stairs | Lights work | |||
| 11 | 6 | Handrails and stair nosings not damaged | ||||
| 12 | 7 | No personal items or storage left in corridors | ||||
| 13 | 8 | Exits and exit routes not blocked; exit doors open freely | ||||
| 14 | 9 | Exit signs and emergency lights are lit | ||||
| 15 | 10 | Fire extinguishers in place, visible, and not blocked | ||||
| 16 | 11 | Grounds and parking | Sidewalks, curbs, and pavement not damaged (no potholes or trip hazards) | |||
| 17 | 12 | Storm drains and catch basins not clogged | ||||
| 18 | 13 | Landscaping trimmed (not blocking paths, signs, or lights) | ||||
| 19 | 14 | No unauthorized parking or suspicious items | ||||
| 20 | 15 | Trash and recycling area | Trash and recycling sorted correctly | |||
| 21 | 16 | Area cleaned and free of odor | ||||
| 22 | 17 | Doors, gates, and enclosure not damaged | ||||
| 23 | 18 | Mechanical and electrical rooms | Doors locked | |||
| 24 | 19 | No unusual noise or odor | ||||
| 25 | 20 | No signs of water leaks | ||||
| 26 | 21 | Not used as a storage room | ||||
| 27 | 22 | Electrical panels not blocked (clear space in front) | ||||
| 28 | 23 | Roof and exterior walls | Roof drains and scuppers not clogged | |||
| 29 | 24 | Roof membrane: no blisters, cracks, or ponding water | ||||
| 30 | 25 | Exterior walls: no cracks or loose, bulging, or spalling cladding | ||||
| 31 | 26 | Roof guardrails and parapets in good condition | ||||
| 32 | 27 | |||||
| 33 | 28 | |||||
| 34 | 29 | |||||
| 35 | ||||||
| 36 | Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.) | |||||
| 37 | Date / condition found | Stopped? / reported to / action | Verified by / returned to service | |||
| 38 | ||||||
| 39 | ||||||
| 40 | ||||||
| 41 | ||||||
| 42 | Summary (what must be done before the next inspection, due date, person responsible) | |||||
| 43 | ||||||
| 44 | ||||||
| 45 | ||||||
| 46 | Inspected by | Reviewed by (supervisor) | Approved by (manager) | |||
| 47 | ||||||
| 48 | ||||||
| 49 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 50 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 51 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 52 | Worker Library https://worker-library.com/templates/facility-inspection-checklist/ Updated 2026-10-21 | |||||
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Facility Inspection Checklist (Building Walkthrough) [SAMPLE] | |||||
| 2 | Property | Riverside Office Center | Date | 08/03/2026 | ||
| 3 | Time | 9:00-10:20 AM | Inspected by | J. Davis (Acme Facility Services) | ||
| 4 | ||||||
| 5 | No. | Area | Inspection item | Photo taken | Result | Problem found / action taken |
| 6 | 1 | Entrance and lobby | Automatic doors open and close normally | Pass | ||
| 7 | 2 | Floors and entrance mats clean and lying flat (no trip edges) | Pass | |||
| 8 | 3 | Posted notices and directories are current | Fail | Tenant move-in notice from July still posted in the lobby. Removed and replaced with the August building notice. | ||
| 9 | 4 | No burned-out lights | Pass | |||
| 10 | 5 | Corridors and stairs | Lights work | Pass | ||
| 11 | 6 | Handrails and stair nosings not damaged | Pass | |||
| 12 | 7 | No personal items or storage left in corridors | Pass | |||
| 13 | 8 | Exits and exit routes not blocked; exit doors open freely | Pass | |||
| 14 | 9 | Exit signs and emergency lights are lit | Pass | |||
| 15 | 10 | Fire extinguishers in place, visible, and not blocked | Pass | |||
| 16 | 11 | Grounds and parking | Sidewalks, curbs, and pavement not damaged (no potholes or trip hazards) | Pass | ||
| 17 | 12 | Storm drains and catch basins not clogged | Pass | |||
| 18 | 13 | Landscaping trimmed (not blocking paths, signs, or lights) | Pass | |||
| 19 | 14 | No unauthorized parking or suspicious items | Pass | |||
| 20 | 15 | Trash and recycling area | Trash and recycling sorted correctly | Pass | ||
| 21 | 16 | Area cleaned and free of odor | Pass | |||
| 22 | 17 | Doors, gates, and enclosure not damaged | Pass | |||
| 23 | 18 | Mechanical and electrical rooms | Doors locked | Pass | ||
| 24 | 19 | No unusual noise or odor | Pass | |||
| 25 | 20 | No signs of water leaks | Pass | |||
| 26 | 21 | Not used as a storage room | Pass | |||
| 27 | 22 | Electrical panels not blocked (clear space in front) | Pass | |||
| 28 | 23 | Roof and exterior walls | Roof drains and scuppers not clogged | Pass | ||
| 29 | 24 | Roof membrane: no blisters, cracks, or ponding water | Pass | |||
| 30 | 25 | Exterior walls: no cracks or loose, bulging, or spalling cladding | Pass | |||
| 31 | 26 | Roof guardrails and parapets in good condition | Pass | |||
| 32 | 27 | |||||
| 33 | 28 | |||||
| 34 | 29 | |||||
| 35 | ||||||
| 36 | Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.) | |||||
| 37 | Date / condition found | Stopped? / reported to / action | Verified by / returned to service | |||
| 38 | 8/3 2nd floor corridor: one ceiling light out near Suite 204 | Area kept in use (other lights on). Reported to property manager 10:30. Lamp replaced 8/5 by maintenance | J. Davis, 8/5 9:15 | |||
| 39 | ||||||
| 40 | ||||||
| 41 | ||||||
| 42 | Summary (what must be done before the next inspection, due date, person responsible) | |||||
| 43 | Replace 2 burned-out lights (2nd floor corridor, parking garage level B1) together on 8/5. Recycling not sorted at the dumpster enclosure: reported to the property manager. | |||||
| 44 | ||||||
| 45 | ||||||
| 46 | Inspected by | Reviewed by (supervisor) | Approved by (manager) | |||
| 47 | ||||||
| 48 | ||||||
| 49 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 50 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 51 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 52 | Worker Library https://worker-library.com/templates/facility-inspection-checklist/ Updated 2026-10-21 | |||||
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Facility Inspection Checklist (Building Walkthrough) | |||||
| 2 | Property | Date | ||||
| 3 | Time | Inspected by | ||||
| 4 | ||||||
| 5 | No. | Area | Inspection item | Photo taken | Result | Problem found / action taken |
| 6 | 1 | Entrance and lobby | Automatic doors open and close normally | |||
| 7 | 2 | Floors and entrance mats clean and lying flat (no trip edges) | ||||
| 8 | 3 | Posted notices and directories are current | ||||
| 9 | 4 | No burned-out lights | ||||
| 10 | 5 | Corridors and stairs | Lights work | |||
| 11 | 6 | Handrails and stair nosings not damaged | ||||
| 12 | 7 | No personal items or storage left in corridors | ||||
| 13 | 8 | Exits and exit routes not blocked; exit doors open freely | ||||
| 14 | 9 | Exit signs and emergency lights are lit | ||||
| 15 | 10 | Fire extinguishers in place, visible, and not blocked | ||||
| 16 | 11 | Grounds and parking | Sidewalks, curbs, and pavement not damaged (no potholes or trip hazards) | |||
| 17 | 12 | Storm drains and catch basins not clogged | ||||
| 18 | 13 | Landscaping trimmed (not blocking paths, signs, or lights) | ||||
| 19 | 14 | No unauthorized parking or suspicious items | ||||
| 20 | 15 | Trash and recycling area | Trash and recycling sorted correctly | |||
| 21 | 16 | Area cleaned and free of odor | ||||
| 22 | 17 | Doors, gates, and enclosure not damaged | ||||
| 23 | 18 | Mechanical and electrical rooms | Doors locked | |||
| 24 | 19 | No unusual noise or odor | ||||
| 25 | 20 | No signs of water leaks | ||||
| 26 | 21 | Not used as a storage room | ||||
| 27 | 22 | Electrical panels not blocked (clear space in front) | ||||
| 28 | 23 | Roof and exterior walls | Roof drains and scuppers not clogged | |||
| 29 | 24 | Roof membrane: no blisters, cracks, or ponding water | ||||
| 30 | 25 | Exterior walls: no cracks or loose, bulging, or spalling cladding | ||||
| 31 | 26 | Roof guardrails and parapets in good condition | ||||
| 32 | 27 | |||||
| 33 | 28 | |||||
| 34 | 29 | |||||
| 35 | ||||||
| 36 | Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.) | |||||
| 37 | Date / condition found | Stopped? / reported to / action | Verified by / returned to service | |||
| 38 | ||||||
| 39 | ||||||
| 40 | ||||||
| 41 | ||||||
| 42 | Summary (what must be done before the next inspection, due date, person responsible) | |||||
| 43 | ||||||
| 44 | ||||||
| 45 | ||||||
| 46 | Inspected by | Reviewed by (supervisor) | Approved by (manager) | |||
| 47 | ||||||
| 48 | ||||||
| 49 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 50 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 51 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 52 | Worker Library https://worker-library.com/templates/facility-inspection-checklist/ Updated 2026-10-21 | |||||
Cells marked ▼ have a drop-down list. Lightly shaded rows are where you write.
File details
| Format | Excel (.xlsx) |
|---|---|
| Works with | Microsoft Excel 2016 or later, Excel for Microsoft 365, Google Sheets, LibreOffice Calc |
| Paper | Print areas set for US Letter |
| Sheets | Instructions / Entry Sheet / Sample (Filled In) / Print (Letter) |
| Macros | None |
| File size | About 18 KB |
| Updated | 2026-10-21 |
How to use the facility inspection checklist
- Fill in the property name, date, time, and your name at the top.
- Walk the areas in order and mark each item Pass, Fail, or N/A. Do not leave a row blank.
- For each Fail, write what you found and take a photo if you can. Mark "Yes" in the photo column.
- Write each Fail in the defect record, with who you reported it to and when.
- When the repair is done, fill in the date and who checked it. Write open items in the summary for the next walkthrough.
Adapting it to your site
- Delete areas your property does not have, such as a roof you cannot access or a parking garage.
- Add rows for things specific to your building, such as elevators, a fitness room, a pool gate, or a loading dock.
- For a large property, make one copy per building or per floor so each sheet stays one or two pages.
Before you use it
Please read
- This is a general walkthrough template. It is not an official form from any building department, fire marshal, or insurer.
- A walkthrough is a visual check. It does not replace inspections by licensed contractors, such as fire alarm, sprinkler, elevator, or boiler inspections. Your local code and your insurer set those.
- Do not go onto a roof without safe access and fall protection. If you cannot get there safely, mark N/A and schedule a contractor.
- If you find an immediate hazard, such as a blocked exit or a live wire, fix it or block the area before you continue.
- This template is provided as-is for reference. Worker Library is not liable for any loss arising from its use. Regulations change, so check the update date on this page.
Facility Inspection Checklist FAQ
What should be on a facility inspection checklist?
Most checklists cover the entrance, corridors and stairs, exits and emergency lighting, grounds and parking, trash areas, mechanical and electrical rooms, and the roof and exterior. This template groups 26 items that way, and you can add rows for equipment your building has.
How often should a building walkthrough be done?
There is no single rule. Many property managers walk common areas weekly and do a fuller inspection monthly or quarterly, plus an extra check after storms or leaks. Set a schedule that fits the size and use of your building.
Is this the same as a building inspection checklist?
It covers the same areas a building manager checks on a walkthrough. A code or permit inspection by your local building department is a different process with its own forms.
Can I use it as a PDF?
Yes. Open the Print sheet in Excel and save it as PDF, then print it or fill it in on a tablet.