Equipment & Maintenance
Daily
Daily Equipment Inspection Checklist (Free Excel Template)
This daily equipment inspection checklist puts one machine and one month on a single sheet: 18 checks down the side and days 1 to 31 across the top. When something is wrong, the defect record below the grid shows what was found, who was told, and what was done.
Excel (.xlsx) · 4 sheets · Updated 2026-10-21
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Who is this daily equipment inspection checklist for?
- Plant and shop supervisors whose machines are used every day
- Maintenance techs who were just handed equipment care and need a form to start with
- Teams doing paper checks that want one format across all machines
When to use it
Fill it in at the start or end of each shift, one sheet per machine per month. Many plants print it, keep it at the machine, and file it at the end of the month.
What's included
The template includes the following. Delete anything you do not need.
- Header for equipment name, equipment ID, location, and month
- Exterior and structure: damage and rust, safety guards, nameplate and warning labels
- Operating condition: abnormal noise or vibration, smell or smoke, gauges, start and stop
- Hydraulics, pneumatics, and lubrication: leaks, oil level, lubrication points
- Electrical and safety devices: emergency stop, interlocks, wiring, ground wire, lockout/tagout disconnect
- Surroundings: housekeeping, aisles and exits, tools returned
- Initials row for the inspector and reviewer, a defect record, and a print sheet for US Letter
Preview the Excel file
This is the actual file. Use the tabs below to switch between the 4 sheets. How to mark each result is explained on the "Instructions" sheet.
| A | |
|---|---|
| 1 | Daily Equipment Inspection Checklist |
| 2 | |
| 3 | ■ Source |
| 4 | Worker Library https://worker-library.com/templates/daily-equipment-inspection-checklist/ |
| 5 | Request a template or an extra item: https://worker-library.com/contact/ |
| 6 | |
| 7 | ■ Sheets in this workbook |
| 8 | "Entry Sheet" … The sheet you fill in on a computer. Landscape layout. |
| 9 | "Sample (Filled In)" … A filled-in example. Use it as a guide to how each column is written. |
| 10 | "Print (Letter)" … For printing and filling in by hand. Taller rows, and the column headings repeat at the top of every page. Set up for US Letter. |
| 11 | |
| 12 | ■ How to use |
| 13 | 1. Use one sheet per machine. Write the equipment name and ID at the top. |
| 14 | 2. Checks run down the side and days 1 to 31 run across. Pick ✓ for OK, X for a defect, or N/A from the drop-down. |
| 15 | 3. On any day with an X, write in the defect record what happened and what was done, including who you reported it to. This is the part that helps at shift handover. |
| 16 | 4. The inspector initials each day. The reviewer checks the sheet once a week or at the end of the month. |
| 17 | |
| 18 | ■ How to mark results, and what to do (read before you start) |
| 19 | ✓ OK … Use as normal. |
| 20 | X Defect … Stop using it right away. Tell your supervisor and fill in the defect record below. |
| 21 | N/A … Not applicable today. Do not leave the cell blank. A blank cell means "not checked". |
| 22 | The person doing the inspection may decide to stop. Nobody is blamed for stopping. If in doubt, mark X. |
| 23 | After a repair, do not use it until the verifier writes the date and time it was returned to service. |
| 24 | |
| 25 | ■ Adapting it to your site |
| 26 | • Add or delete rows freely. Start by cutting the list down to the checks you really do. A checklist that is too long stops being used. |
| 27 | • For several machines, copy the sheet once per machine. |
| 28 | • You can record readings (pressure, temperature) instead of marks. Clear the data validation on those cells to type numbers. |
| 29 | |
| 30 | ■ Things to watch |
| 31 | • This is a general template for in-house daily checks, not an official form from OSHA or any other agency. |
| 32 | • Some equipment has its own inspection rules. For example, OSHA asks that forklifts be examined at least daily before use (29 CFR 1910.178(q)(7)). Use a checklist made for that equipment where a rule applies. |
| 33 | • Before opening guards or reaching into a machine, follow your lockout/tagout procedure. |
| 34 | • How long to keep these records is up to your company policy unless a rule for that equipment says otherwise. File the sheet at the end of each month. |
| 35 | |
| 36 | ■ About this template |
| 37 | A free inspection template from Worker Library. |
| 38 | You may copy, edit, and print it for use in your own organization. Add or delete items as you need. |
| 39 | Please do not redistribute or sell the template itself. |
| 40 | |
| 41 | ■ Important notice |
| 42 | This template organizes common inspection items for reference. It is not an official form issued by OSHA or any other authority, and using it does not by itself show compliance. |
| 43 | Which inspections are required, how often, and how long records must be kept depend on the equipment, industry, size of the operation, and location (federal, state, and local rules can all apply). |
| 44 | Check the regulations and standards that apply to you, the manufacturer's instructions, and a qualified or competent person. |
| 45 | Worker Library accepts no liability for any loss arising from the use of this template. |
| 46 | Regulations change. Check the source page above for the latest version. |
| 47 | |
| 48 | ■ Updated |
| 49 | 2026-10-21 (reviewed every 3 months) |
| 50 | |
| 51 | ■ About Worker Library |
| 52 | Worker Library publishes free Excel inspection checklists, logs, and forms for maintenance, safety, and quality teams. |
| 53 | All templates: https://worker-library.com/templates/ |
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Daily Equipment Inspection Checklist | |||||
| 2 | Equipment | Equipment ID | ||||
| 3 | ||||||
| 4 | Inspection item | 1 | 2 | 3 | 4 | 5 |
| 5 | ■ Exterior and structure | |||||
| 6 | No damage, deformation, or rust on the exterior | |||||
| 7 | Safety guards and fences in place and secure | |||||
| 8 | Nameplate and warning labels legible | |||||
| 9 | ■ Operating condition | |||||
| 10 | No abnormal noise or vibration | |||||
| 11 | No unusual smell or smoke | |||||
| 12 | Gauges read within the normal range | |||||
| 13 | Starts and stops smoothly | |||||
| 14 | ■ Hydraulics, pneumatics, and lubrication | |||||
| 15 | Oil leaks or air leaks | |||||
| 16 | Oil level within the marked range | |||||
| 17 | Lubrication points greased or oiled | |||||
| 18 | ■ Electrical and safety devices | |||||
| 19 | Emergency stop button works | |||||
| 20 | Interlocks work | |||||
| 21 | No damaged wiring or cables | |||||
| 22 | Ground (earth) wire connected | |||||
| 23 | Lockout/tagout disconnect accessible and labeled | |||||
| 24 | ■ Surroundings | |||||
| 25 | Area around the equipment clean (chips, oil, debris) | |||||
| 26 | Aisles and emergency exits not blocked | |||||
| 27 | Tools and fixtures returned to their place | |||||
| 28 | Inspected by (initials) | |||||
| 29 | Reviewed by (initials) | |||||
| 30 | ||||||
| 31 | Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.) | |||||
| 32 | Date / item | Condition found | ||||
| 33 | ||||||
| 34 | ||||||
| 35 | ||||||
| 36 | ||||||
| 37 | Reviewed by (supervisor) | |||||
| 38 | ||||||
| 39 | ||||||
| 40 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 41 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 42 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 43 | Worker Library https://worker-library.com/templates/daily-equipment-inspection-checklist/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 33 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Daily Equipment Inspection Checklist [SAMPLE] | |||||
| 2 | Equipment | Hydraulic press | Equipment ID | M-014 | ||
| 3 | ||||||
| 4 | Inspection item | 1 | 2 | 3 | 4 | 5 |
| 5 | ■ Exterior and structure | |||||
| 6 | No damage, deformation, or rust on the exterior | ✓ | ✓ | ✓ | ✓ | ✓ |
| 7 | Safety guards and fences in place and secure | ✓ | ✓ | ✓ | ✓ | X |
| 8 | Nameplate and warning labels legible | ✓ | ✓ | ✓ | ✓ | ✓ |
| 9 | ■ Operating condition | |||||
| 10 | No abnormal noise or vibration | ✓ | ✓ | ✓ | ✓ | ✓ |
| 11 | No unusual smell or smoke | ✓ | ✓ | ✓ | ✓ | ✓ |
| 12 | Gauges read within the normal range | ✓ | ✓ | ✓ | ✓ | ✓ |
| 13 | Starts and stops smoothly | ✓ | ✓ | ✓ | ✓ | ✓ |
| 14 | ■ Hydraulics, pneumatics, and lubrication | |||||
| 15 | Oil leaks or air leaks | ✓ | ✓ | X | ✓ | ✓ |
| 16 | Oil level within the marked range | ✓ | ✓ | ✓ | ✓ | ✓ |
| 17 | Lubrication points greased or oiled | ✓ | ✓ | ✓ | ✓ | ✓ |
| 18 | ■ Electrical and safety devices | |||||
| 19 | Emergency stop button works | ✓ | ✓ | ✓ | ✓ | ✓ |
| 20 | Interlocks work | ✓ | ✓ | ✓ | ✓ | ✓ |
| 21 | No damaged wiring or cables | ✓ | ✓ | ✓ | ✓ | ✓ |
| 22 | Ground (earth) wire connected | ✓ | ✓ | ✓ | ✓ | ✓ |
| 23 | Lockout/tagout disconnect accessible and labeled | ✓ | ✓ | ✓ | ✓ | ✓ |
| 24 | ■ Surroundings | |||||
| 25 | Area around the equipment clean (chips, oil, debris) | ✓ | ✓ | ✓ | X | ✓ |
| 26 | Aisles and emergency exits not blocked | ✓ | ✓ | ✓ | ✓ | ✓ |
| 27 | Tools and fixtures returned to their place | ✓ | ✓ | ✓ | ✓ | ✓ |
| 28 | Inspected by (initials) | JD | JD | MS | JD | JD |
| 29 | Reviewed by (initials) | |||||
| 30 | ||||||
| 31 | Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.) | |||||
| 32 | Date / item | Condition found | ||||
| 33 | 8/3 Pipe fitting | Hydraulic oil leaking at a fitting | ||||
| 34 | 8/4 Floor around press | Chips piled up around the base | ||||
| 35 | 8/5 Safety guard | Guard mounting bolt loose | ||||
| 36 | ||||||
| 37 | ||||||
| 38 | Reviewed by (supervisor) | |||||
| 39 | ||||||
| 40 | ||||||
| 41 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 42 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 43 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 44 | Worker Library https://worker-library.com/templates/daily-equipment-inspection-checklist/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 33 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Daily Equipment Inspection Checklist | |||||
| 2 | Equipment | Equipment ID | ||||
| 3 | ||||||
| 4 | Inspection item | 1 | 2 | 3 | 4 | 5 |
| 5 | ■ Exterior and structure | |||||
| 6 | No damage, deformation, or rust on the exterior | |||||
| 7 | Safety guards and fences in place and secure | |||||
| 8 | Nameplate and warning labels legible | |||||
| 9 | ■ Operating condition | |||||
| 10 | No abnormal noise or vibration | |||||
| 11 | No unusual smell or smoke | |||||
| 12 | Gauges read within the normal range | |||||
| 13 | Starts and stops smoothly | |||||
| 14 | ■ Hydraulics, pneumatics, and lubrication | |||||
| 15 | Oil leaks or air leaks | |||||
| 16 | Oil level within the marked range | |||||
| 17 | Lubrication points greased or oiled | |||||
| 18 | ■ Electrical and safety devices | |||||
| 19 | Emergency stop button works | |||||
| 20 | Interlocks work | |||||
| 21 | No damaged wiring or cables | |||||
| 22 | Ground (earth) wire connected | |||||
| 23 | Lockout/tagout disconnect accessible and labeled | |||||
| 24 | ■ Surroundings | |||||
| 25 | Area around the equipment clean (chips, oil, debris) | |||||
| 26 | Aisles and emergency exits not blocked | |||||
| 27 | Tools and fixtures returned to their place | |||||
| 28 | Inspected by (initials) | |||||
| 29 | Reviewed by (initials) | |||||
| 30 | ||||||
| 31 | Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.) | |||||
| 32 | Date / item | Condition found | ||||
| 33 | ||||||
| 34 | ||||||
| 35 | ||||||
| 36 | ||||||
| 37 | Reviewed by (supervisor) | |||||
| 38 | ||||||
| 39 | ||||||
| 40 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 41 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 42 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 43 | Worker Library https://worker-library.com/templates/daily-equipment-inspection-checklist/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 33 columns. The downloaded file contains everything.
Cells marked ▼ have a drop-down list. Lightly shaded rows are where you write.
File details
| Format | Excel (.xlsx) |
|---|---|
| Works with | Microsoft Excel 2016 or later, Excel for Microsoft 365, Google Sheets, LibreOffice Calc |
| Paper | Print areas set for US Letter |
| Sheets | Instructions / Entry Sheet / Sample (Filled In) / Print (Letter) |
| Macros | None |
| File size | About 24 KB |
| Updated | 2026-10-21 |
How to use the daily equipment inspection checklist
- Use one sheet per machine. Write the equipment name and ID at the top.
- Checks run down the side and days 1 to 31 run across. Pick ✓ for OK, X for a defect, or N/A from the drop-down.
- On any day with an X, write in the defect record what happened and what was done, including who you reported it to. This is the part that helps at shift handover.
- The inspector initials each day. The reviewer checks the sheet once a week or at the end of the month.
Adapting it to your site
- Add or delete rows freely. Start by cutting the list down to the checks you really do. A checklist that is too long stops being used.
- For several machines, copy the sheet once per machine.
- You can record readings (pressure, temperature) instead of marks. Clear the data validation on those cells to type numbers.
Before you use it
Please read
- This is a general template for in-house daily checks, not an official form from OSHA or any other agency.
- Some equipment has its own inspection rules. For example, OSHA asks that forklifts be examined at least daily before use (29 CFR 1910.178(q)(7)). Use a checklist made for that equipment where a rule applies.
- Before opening guards or reaching into a machine, follow your lockout/tagout procedure.
- How long to keep these records is up to your company policy unless a rule for that equipment says otherwise. File the sheet at the end of each month.
- This template is provided as-is for reference. Worker Library is not liable for any loss arising from its use. Regulations change, so check the update date on this page.
Daily Equipment Inspection Checklist FAQ
What should a daily equipment inspection checklist include?
Most daily checklists cover the exterior and guards, how the machine sounds and runs, leaks and oil levels, the emergency stop and interlocks, wiring, and housekeeping around the machine. This template has 18 checks in those groups. Delete the ones that do not fit your machine and add any the manufacturer's manual lists.
Who should do the daily equipment inspection?
In most plants the operator who runs the machine does the daily check at the start of the shift, and a supervisor or maintenance lead reviews the sheet. Decide in advance who can stop the machine when a defect is found.
What do I do when I find a problem?
Mark X, decide whether the machine keeps running or stops, tell your supervisor, and write it in the defect record. Do not return the machine to service until someone has checked the repair.
We cannot keep up with daily checks. What helps?
Cut the list. Five checks done every day are worth more than ten that get skipped. Move slower-changing items, such as belt tension or filter condition, to a monthly preventive maintenance checklist.