Fire Extinguisher Inspection Log (Free Excel Template)
A fire extinguisher inspection log with two sheets: a register of every extinguisher in the building with its annual maintenance date, and a monthly log for the visual check. The next annual and the next monthly due dates are calculated for you.
Excel (.xlsx) · 7 sheets · Updated 2026-10-21
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Who is this fire extinguisher inspection log for?
- Facility managers and office managers who look after extinguishers in a building
- Safety coordinators who need a monthly record for every extinguisher
- Store and restaurant owners who want the service company's annual visit and their own monthly checks in one file
When to use it
Do the monthly visual check of each extinguisher and write one line per extinguisher in the Monthly Inspection Log. When the service company does the annual maintenance, update the Extinguisher Register with the date, and the next due date fills in. Use one file per building per year.
What's included
The template includes the following. Delete anything you do not need.
- Header: building, responsible person, and year
- Extinguisher Register: location, type and size, manufacture year, last recharge, hydro test or internal maintenance due, annual maintenance date, service company
- Next annual maintenance date calculated 12 months after the last one
- Damage, pin, and tamper seal (None / Found) and pressure gauge (In range / Out of range / No gauge)
- Monthly Inspection Log: 5 checks per extinguisher (in place, gauge, pin and seal, damage, tag), result, action, initials
- Next monthly check date calculated one month after each check
- Filled-in sample sheets and print layouts for US Letter
Preview the Excel file
This is the actual file. Use the tabs below to switch between the 7 sheets. How to mark each result is explained on the "Instructions" sheet.
| A | |
|---|---|
| 1 | Fire Extinguisher Inspection Log (Monthly Checks and Annual Maintenance) |
| 2 | |
| 3 | ■ Source |
| 4 | Worker Library https://worker-library.com/templates/fire-extinguisher-inspection-log/ |
| 5 | Request a template or an extra item: https://worker-library.com/contact/ |
| 6 | |
| 7 | ■ Sheets in this workbook |
| 8 | "Extinguisher Register" … One row per extinguisher: where it is, what it is, when the annual maintenance was done, and when the next one is due (calculated). |
| 9 | "Monthly Inspection Log" … A line for each extinguisher at each monthly visual check: the 5 checks, the result, what was done, and the initials of the person who checked. |
| 10 | "Sample - Register" … A filled-in example of the "Extinguisher Register" sheet. |
| 11 | "Sample - Monthly" … A filled-in example of the "Monthly Inspection Log" sheet. |
| 12 | "Print - Register" … "Extinguisher Register" laid out for printing and filling in by hand (US Letter, column headings repeat on every page). |
| 13 | "Print - Monthly" … "Monthly Inspection Log" laid out for printing and filling in by hand (US Letter, column headings repeat on every page). |
| 14 | |
| 15 | ■ How to use |
| 16 | 1. List every extinguisher in the Extinguisher Register with its number, location, type, and size. The label on the extinguisher shows the type and the manufacture year. |
| 17 | 2. Each month, check each extinguisher and add a line to the Monthly Inspection Log. Mark the 5 checks Pass, Fail, or N/A and write your initials. |
| 18 | 3. If a check fails, fix it on the spot if you can (for example, move what is blocking it). If the extinguisher needs service, replace it with a spare and write what was done. |
| 19 | 4. After the annual maintenance visit, enter the date and the service company in the register. The next due date fills in. |
| 20 | 5. Keep the year's file. Start a new file each January and copy the register over. |
| 21 | |
| 22 | ■ How to mark results, and what to do (read before you start) |
| 23 | [Extinguisher Register / Sample - Register / Print - Register] |
| 24 | None … No defect. Leave the corrective action blank. |
| 25 | Found … Stop using it right away. Tell your supervisor and write what was found and what was done. |
| 26 | A row marked Found is not closed until the completion date is filled in. Do not move on to the next inspection with it blank. |
| 27 | The inspector may decide to stop. Nobody is blamed for stopping. If in doubt, mark Found. |
| 28 | |
| 29 | ■ How to mark results, and what to do (read before you start) |
| 30 | [Monthly Inspection Log / Sample - Monthly / Print - Monthly] |
| 31 | Pass … OK to use. |
| 32 | Fail … Stop using it on the spot and tag it "Do Not Use" or barricade the area. Tell your supervisor and write the corrective action. |
| 33 | N/A … The item does not exist here or does not apply today. Do not leave it blank. A blank cell means "not checked". |
| 34 | The inspector may decide to stop. Nobody is blamed for stopping. If in doubt, mark Fail. |
| 35 | After the corrective action, do not return it to service until the verifier writes the re-check date and name. |
| 36 | |
| 37 | ■ Adapting it to your site |
| 38 | • If you have many extinguishers, use one register sheet per floor or per building. |
| 39 | • Add the extinguisher number to its wall sign so the log matches the unit. |
| 40 | • If you also track fire alarms, sprinklers, or emergency lights, keep them in a separate log. |
| 41 | |
| 42 | ■ Things to watch |
| 43 | • This is a general log, not an official OSHA or fire department form. Your service company will also put a tag on each extinguisher. |
| 44 | • Portable fire extinguishers must be visually inspected monthly (29 CFR 1910.157(e)(2)), and are subject to an annual maintenance check (29 CFR 1910.157(e)(3)). |
| 45 | • The employer records the annual maintenance date and keeps that record for one year after the last entry or the life of the shell, whichever is less (29 CFR 1910.157(e)(3)). |
| 46 | • Hydrostatic testing and internal maintenance intervals depend on the extinguisher type. NFPA 10 is commonly referenced; your service company and local fire code set what applies to you. |
| 47 | |
| 48 | ■ About this template |
| 49 | A free inspection template from Worker Library. |
| 50 | You may copy, edit, and print it for use in your own organization. Add or delete items as you need. |
| 51 | Please do not redistribute or sell the template itself. |
| 52 | |
| 53 | ■ Important notice |
| 54 | This template organizes common inspection items for reference. It is not an official form issued by OSHA or any other authority, and using it does not by itself show compliance. |
| 55 | Which inspections are required, how often, and how long records must be kept depend on the equipment, industry, size of the operation, and location (federal, state, and local rules can all apply). |
| 56 | Check the regulations and standards that apply to you, the manufacturer's instructions, and a qualified or competent person. |
| 57 | Worker Library accepts no liability for any loss arising from the use of this template. |
| 58 | Regulations change. Check the source page above for the latest version. |
| 59 | |
| 60 | ■ Related regulations and standards (for reference) |
| 61 | OSHA 29 CFR 1910.157(e)(2): portable fire extinguishers must be visually inspected monthly. 29 CFR 1910.157(e)(3): portable extinguishers are subject to an annual maintenance check; the employer records the annual maintenance date and keeps that record for one year after the last entry or the life of the shell, whichever is less. NFPA 10 is commonly referenced for portable fire extinguishers. Your local fire code and fire marshal may set more requirements. |
| 62 | |
| 63 | ■ Updated |
| 64 | 2026-10-21 (reviewed every 3 months) |
| 65 | |
| 66 | ■ About Worker Library |
| 67 | Worker Library publishes free Excel inspection checklists, logs, and forms for maintenance, safety, and quality teams. |
| 68 | All templates: https://worker-library.com/templates/ |
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Fire Extinguisher Inspection Log (Monthly Checks and Annual Maintenance) | |||||
| 2 | Building | Responsible person | ||||
| 3 | ||||||
| 4 | No. | Location | Type / size | Manufacture year | Installed / last recharged (month/year) | Hydro test or internal maint. due (from label) |
| 5 | ||||||
| 6 | ||||||
| 7 | ||||||
| 8 | ||||||
| 9 | (21 more blank rows) | |||||
| 10 | Inspected by | Reviewed by (supervisor) | ||||
| 11 | ||||||
| 12 | ||||||
| 13 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 14 | Related regulations and standards (for reference): OSHA 29 CFR 1910.157(e)(2): portable fire extinguishers must be visually inspected monthly. 29 CFR 1910.157(e)(3): portable extinguishers are subject to an annual maintenance check; the employer records the annual maintenance date and keeps that record for one year after the last entry or the life of the shell, whichever is less. NFPA 10 is commonly referenced for portable fire extinguishers. Your local fire code and fire marshal may set more requirements. | |||||
| 15 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 16 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 17 | Worker Library https://worker-library.com/templates/fire-extinguisher-inspection-log/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 14 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Fire Extinguisher Inspection Log (Monthly Checks and Annual Maintenance) | |||||
| 2 | Building | Responsible person | ||||
| 3 | ||||||
| 4 | Date checked | Extinguisher No. | Location | In place, visible, not blocked | Gauge in operable range | Pin and tamper seal intact |
| 5 | ||||||
| 6 | ||||||
| 7 | ||||||
| 8 | ||||||
| 9 | (27 more blank rows) | |||||
| 10 | Inspected by | Reviewed by (supervisor) | ||||
| 11 | ||||||
| 12 | ||||||
| 13 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 14 | Related regulations and standards (for reference): OSHA 29 CFR 1910.157(e)(2): portable fire extinguishers must be visually inspected monthly. 29 CFR 1910.157(e)(3): portable extinguishers are subject to an annual maintenance check; the employer records the annual maintenance date and keeps that record for one year after the last entry or the life of the shell, whichever is less. NFPA 10 is commonly referenced for portable fire extinguishers. Your local fire code and fire marshal may set more requirements. | |||||
| 15 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 16 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 17 | Worker Library https://worker-library.com/templates/fire-extinguisher-inspection-log/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 12 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Fire Extinguisher Inspection Log (Monthly Checks and Annual Maintenance) [SAMPLE] | |||||
| 2 | Building | Building C | Responsible person | K. Brown (facilities) | ||
| 3 | ||||||
| 4 | No. | Location | Type / size | Manufacture year | Installed / last recharged (month/year) | Hydro test or internal maint. due (from label) |
| 5 | 1 | 1st floor, main entrance | ABC dry chemical, 10 lb, stored pressure | 2021 | 06/2021 | 2033 |
| 6 | 2 | 2nd floor, east hallway | ABC dry chemical, 10 lb, stored pressure | 2018 | 03/2018 | 2030 |
| 7 | 3 | Kitchen | Class K wet chemical, 6 L | 2023 | 09/2023 | 2028 |
| 8 | ||||||
| 9 | ||||||
| 10 | ||||||
| 11 | ||||||
| 12 | (18 more blank rows) | |||||
| 13 | Inspected by | Reviewed by (supervisor) | ||||
| 14 | ||||||
| 15 | ||||||
| 16 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 17 | Related regulations and standards (for reference): OSHA 29 CFR 1910.157(e)(2): portable fire extinguishers must be visually inspected monthly. 29 CFR 1910.157(e)(3): portable extinguishers are subject to an annual maintenance check; the employer records the annual maintenance date and keeps that record for one year after the last entry or the life of the shell, whichever is less. NFPA 10 is commonly referenced for portable fire extinguishers. Your local fire code and fire marshal may set more requirements. | |||||
| 18 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 19 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 20 | Worker Library https://worker-library.com/templates/fire-extinguisher-inspection-log/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 14 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Fire Extinguisher Inspection Log (Monthly Checks and Annual Maintenance) [SAMPLE] | |||||
| 2 | Building | Building C | Responsible person | K. Brown (facilities) | ||
| 3 | ||||||
| 4 | Date checked | Extinguisher No. | Location | In place, visible, not blocked | Gauge in operable range | Pin and tamper seal intact |
| 5 | 08/03/2026 | 1 | 1st floor, main entrance | Pass | Pass | Pass |
| 6 | 08/03/2026 | 2 | 2nd floor, east hallway | Fail | Pass | Pass |
| 7 | 08/03/2026 | 3 | Kitchen | Pass | N/A | Pass |
| 8 | ||||||
| 9 | ||||||
| 10 | ||||||
| 11 | ||||||
| 12 | (24 more blank rows) | |||||
| 13 | Inspected by | Reviewed by (supervisor) | ||||
| 14 | ||||||
| 15 | ||||||
| 16 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 17 | Related regulations and standards (for reference): OSHA 29 CFR 1910.157(e)(2): portable fire extinguishers must be visually inspected monthly. 29 CFR 1910.157(e)(3): portable extinguishers are subject to an annual maintenance check; the employer records the annual maintenance date and keeps that record for one year after the last entry or the life of the shell, whichever is less. NFPA 10 is commonly referenced for portable fire extinguishers. Your local fire code and fire marshal may set more requirements. | |||||
| 18 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 19 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 20 | Worker Library https://worker-library.com/templates/fire-extinguisher-inspection-log/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 12 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Fire Extinguisher Inspection Log (Monthly Checks and Annual Maintenance) | |||||
| 2 | Building | Responsible person | ||||
| 3 | ||||||
| 4 | No. | Location | Type / size | Manufacture year | Installed / last recharged (month/year) | Hydro test or internal maint. due (from label) |
| 5 | ||||||
| 6 | ||||||
| 7 | ||||||
| 8 | ||||||
| 9 | (21 more blank rows) | |||||
| 10 | Inspected by | Reviewed by (supervisor) | ||||
| 11 | ||||||
| 12 | ||||||
| 13 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 14 | Related regulations and standards (for reference): OSHA 29 CFR 1910.157(e)(2): portable fire extinguishers must be visually inspected monthly. 29 CFR 1910.157(e)(3): portable extinguishers are subject to an annual maintenance check; the employer records the annual maintenance date and keeps that record for one year after the last entry or the life of the shell, whichever is less. NFPA 10 is commonly referenced for portable fire extinguishers. Your local fire code and fire marshal may set more requirements. | |||||
| 15 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 16 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 17 | Worker Library https://worker-library.com/templates/fire-extinguisher-inspection-log/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 14 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Fire Extinguisher Inspection Log (Monthly Checks and Annual Maintenance) | |||||
| 2 | Building | Responsible person | ||||
| 3 | ||||||
| 4 | Date checked | Extinguisher No. | Location | In place, visible, not blocked | Gauge in operable range | Pin and tamper seal intact |
| 5 | ||||||
| 6 | ||||||
| 7 | ||||||
| 8 | ||||||
| 9 | (27 more blank rows) | |||||
| 10 | Inspected by | Reviewed by (supervisor) | ||||
| 11 | ||||||
| 12 | ||||||
| 13 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 14 | Related regulations and standards (for reference): OSHA 29 CFR 1910.157(e)(2): portable fire extinguishers must be visually inspected monthly. 29 CFR 1910.157(e)(3): portable extinguishers are subject to an annual maintenance check; the employer records the annual maintenance date and keeps that record for one year after the last entry or the life of the shell, whichever is less. NFPA 10 is commonly referenced for portable fire extinguishers. Your local fire code and fire marshal may set more requirements. | |||||
| 15 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 16 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 17 | Worker Library https://worker-library.com/templates/fire-extinguisher-inspection-log/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 12 columns. The downloaded file contains everything.
Cells marked ▼ have a drop-down list. Lightly shaded rows are where you write.
File details
| Format | Excel (.xlsx) |
|---|---|
| Works with | Microsoft Excel 2016 or later, Excel for Microsoft 365, Google Sheets, LibreOffice Calc |
| Paper | Print areas set for US Letter |
| Sheets | Instructions / Extinguisher Register / Monthly Inspection Log / Sample - Register / Sample - Monthly / Print - Register / Print - Monthly |
| Macros | None |
| File size | About 27 KB |
| Updated | 2026-10-21 |
How to use the fire extinguisher inspection log
- List every extinguisher in the Extinguisher Register with its number, location, type, and size. The label on the extinguisher shows the type and the manufacture year.
- Each month, check each extinguisher and add a line to the Monthly Inspection Log. Mark the 5 checks Pass, Fail, or N/A and write your initials.
- If a check fails, fix it on the spot if you can (for example, move what is blocking it). If the extinguisher needs service, replace it with a spare and write what was done.
- After the annual maintenance visit, enter the date and the service company in the register. The next due date fills in.
- Keep the year's file. Start a new file each January and copy the register over.
Adapting it to your site
- If you have many extinguishers, use one register sheet per floor or per building.
- Add the extinguisher number to its wall sign so the log matches the unit.
- If you also track fire alarms, sprinklers, or emergency lights, keep them in a separate log.
Before you use it
Please read
- This is a general log, not an official OSHA or fire department form. Your service company will also put a tag on each extinguisher.
- Portable fire extinguishers must be visually inspected monthly (29 CFR 1910.157(e)(2)), and are subject to an annual maintenance check (29 CFR 1910.157(e)(3)).
- The employer records the annual maintenance date and keeps that record for one year after the last entry or the life of the shell, whichever is less (29 CFR 1910.157(e)(3)).
- Hydrostatic testing and internal maintenance intervals depend on the extinguisher type. NFPA 10 is commonly referenced; your service company and local fire code set what applies to you.
- This template is provided as-is for reference. Worker Library is not liable for any loss arising from its use. Regulations change, so check the update date on this page.
Fire Extinguisher Inspection Log FAQ
How often do fire extinguishers need to be inspected?
OSHA 29 CFR 1910.157(e)(2) says portable fire extinguishers are visually inspected monthly. 29 CFR 1910.157(e)(3) adds an annual maintenance check, which is usually done by a fire extinguisher service company.
What do you check in a monthly fire extinguisher inspection?
Common checks are that the extinguisher is in its place, visible, and not blocked; the gauge is in the operable range; the pin and tamper seal are intact; there is no damage, rust, or leaking; and the tag is present. The manufacturer's label lists the checks for that model.
How long do I need to keep fire extinguisher records?
For the annual maintenance date, OSHA 29 CFR 1910.157(e)(3) says the record is kept for one year after the last entry or the life of the shell, whichever is less. Your local fire code or insurer may ask for more.
Is the tag on the extinguisher enough?
Many service companies put the annual date on the tag, and many workplaces also initial the tag each month. A log like this one keeps all extinguishers in one list, so you can see which ones are due without walking the building.