Workplace Safety Monthly US rule referenced

Workplace Safety Inspection Checklist (Free Excel Template)

A workplace safety inspection checklist for plants, shops, and warehouses, with 31 items in 8 areas from aisles to housekeeping. Each problem gets a risk rating and a corrective action, and the summary at the bottom says who will fix what by when.

Excel (.xlsx) · 4 sheets · Updated 2026-10-21

See what's inside

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Who is this workplace safety inspection checklist for?

Safety coordinators and safety committee members who do a monthly walk-through
Plant and warehouse managers who want one simple form for every area
Small business owners who need a starting point for a health and safety inspection

When to use it

Many workplaces do this inspection once a month, by area, and after changes such as a new machine or a layout change. Use one sheet per area and per inspection. Problems found are written in the same row with a risk rating, and anything not fixed on the spot goes in the summary with an owner and a due date.

What's included

The template includes the following. Delete anything you do not need.

Header: site, date, and inspector
31 items in 8 areas: aisles and walking surfaces, machinery, electrical, chemicals, fire protection and emergency, PPE, work environment, housekeeping
Risk rating (High, Medium, Low) and a column for the problem and corrective action
Pass / Fail / N/A drop-downs and blank rows for your own items
Defect record, a summary of what must be done before the next inspection, and sign-off
A filled-in sample and a print layout for US Letter

Preview the Excel file

This is the actual file. Use the tabs below to switch between the 4 sheets. How to mark each result is explained on the "Instructions" sheet.

workplace-safety-inspection-checklist.xlsx - switch sheets with the tabs below (the downloaded file is editable)

	A
1	Workplace Safety Inspection Checklist (Plant, Shop, Warehouse)
2
3	■ Source
4	Worker Library https://worker-library.com/templates/workplace-safety-inspection-checklist/
5	Request a template or an extra item: https://worker-library.com/contact/
6
7	■ Sheets in this workbook
8	"Entry Sheet" … The sheet you fill in on a computer. Landscape layout.
9	"Sample (Filled In)" … A filled-in example. Use it as a guide to how each column is written.
10	"Print (Letter)" … For printing and filling in by hand. Taller rows, and the column headings repeat at the top of every page. Set up for US Letter.
11
12	■ How to use
13	1. Fill in the site, date, and inspector. Use one sheet for each area you inspect.
14	2. Walk the area and mark each item Pass, Fail, or N/A. Do not leave a row blank; blank means not checked.
15	3. For each Fail, set the risk and write the problem and what was done or will be done.
16	4. In the summary, write anything not fixed on the spot, who owns it, and the due date.
17	5. At the next inspection, start with last month's summary.
18
19	■ How to mark results, and what to do (read before you start)
20	Pass … OK to use.
21	Fail … Stop using it on the spot and tag it "Do Not Use" or barricade the area. Tell your supervisor and write the corrective action.
22	N/A … The item does not exist here or does not apply today. Do not leave it blank. A blank cell means "not checked".
23	The inspector may decide to stop. Nobody is blamed for stopping. If in doubt, mark Fail.
24	After the corrective action, do not return it to service until the verifier writes the re-check date and name.
25
26	■ Adapting it to your site
27	• Delete areas you do not have, and add rows for hazards specific to your work, such as forklifts, compressed gas cylinders, or dust.
28	• Add an area for your own equipment, such as conveyors, presses, or dock levelers.
29	• If your company uses its own risk scale, change the drop-down list in the Risk column.
30
31	■ Things to watch
32	• This is a general workplace checklist, not an official OSHA form. The items you need depend on your industry and the work you do.
33	• Portable fire extinguishers must be visually inspected monthly (29 CFR 1910.157(e)(2)). Use a fire extinguisher inspection log for that record; this checklist only checks that they are in place.
34	• Defective or damaged PPE must not be used (29 CFR 1910.132(e)). Take it out of use when a Fail is found.
35	• State plans and your insurer may set more requirements. Check the current rules that apply to your workplace.
36
37	■ About this template
38	A free inspection template from Worker Library.
39	You may copy, edit, and print it for use in your own organization. Add or delete items as you need.
40	Please do not redistribute or sell the template itself.
41
42	■ Important notice
43	This template organizes common inspection items for reference. It is not an official form issued by OSHA or any other authority, and using it does not by itself show compliance.
44	Which inspections are required, how often, and how long records must be kept depend on the equipment, industry, size of the operation, and location (federal, state, and local rules can all apply).
45	Check the regulations and standards that apply to you, the manufacturer's instructions, and a qualified or competent person.
46	Worker Library accepts no liability for any loss arising from the use of this template.
47	Regulations change. Check the source page above for the latest version.
48
49	■ Related regulations and standards (for reference)
50	OSHA 29 CFR 1910.157(e)(2): portable fire extinguishers must be visually inspected monthly. 29 CFR 1910.132(e): defective or damaged personal protective equipment must not be used. OSHA does not set a form or a frequency for a general workplace safety inspection.
51
52	■ Updated
53	2026-10-21 (reviewed every 3 months)
54
55	■ About Worker Library
56	Worker Library publishes free Excel inspection checklists, logs, and forms for maintenance, safety, and quality teams.
57	All templates: https://worker-library.com/templates/

	A	B	C	D	E	F
1	Workplace Safety Inspection Checklist (Plant, Shop, Warehouse)
2	Site / building			Date
3	Inspected by
4
5	No.	Area	Inspection item	Risk	Result	Problem found / corrective action
6	1	Aisles and walking surfaces	Aisles keep their full width and nothing is left in them
7	2		Floors free of trip points, holes, and oil or water spills
8	3		Stair handrails secure and stair treads slip-resistant
9	4		Raised platforms and work areas at height have guardrails
10	5	Machinery	Machine guards and safety fences are in place, not removed
11	6		Emergency stops work
12	7		No caught-in hazard at rotating or moving parts
13	8		Lockout/tagout procedure in place for service and repair (locks, tags, start-up prevention)
14	9	Electrical	Cord and cable insulation undamaged
15	10		No daisy-chained power strips or temporary wiring left in place
16	11		Nothing stored in front of electrical panels
17	12		Equipment grounding connected
18	13	Chemicals and hazardous materials	Containers labeled with the product name and hazards
19	14		Storage areas locked or separated by hazard class
20	15		Safety data sheets kept where workers can get to them right away
21	16		Local exhaust ventilation running and working
22	17	Fire protection and emergency	Fire extinguishers in place, charged, and with a current inspection tag
23	18		Exit routes and exit doors not blocked
24	19		No combustible material near hot work or open flame
25	20		Exit signs lit and readable
26	21		First aid kit stocked; eyewash station working where chemicals are used
27	22	PPE	Required PPE issued and worn
28	23		PPE not damaged or worn out
29	24		PPE has a set storage place
30	25	Work environment	Lighting enough for the task
31	26		Ventilation working
32	27		Noise and vibration controls in place
33	28		Heat stress controls in place (water, rest, shade or cooling)
34	29	Housekeeping	No unneeded items left lying around
35	30		Tools and fixtures kept in their set places
36	31		Waste sorted and stored in the right containers
37	32
38	33
39
40	Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.)
41	Date / condition found		Stopped? / reported to / action		Verified by / returned to service
42
43
44
45
46	Summary (what must be done before the next inspection, due date, person responsible)
47
48
49
50	Inspected by		Reviewed by (supervisor)	Approved by (manager)
51
52
53	Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard.
54	Related regulations and standards (for reference): OSHA 29 CFR 1910.157(e)(2): portable fire extinguishers must be visually inspected monthly. 29 CFR 1910.132(e): defective or damaged personal protective equipment must not be used. OSHA does not set a form or a frequency for a general workplace safety inspection.
55	Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person.
56	Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version.
57	Worker Library https://worker-library.com/templates/workplace-safety-inspection-checklist/ Updated 2026-10-21

	A	B	C	D	E	F
1	Workplace Safety Inspection Checklist (Plant, Shop, Warehouse) [SAMPLE]
2	Site / building	Plant 1, Building C		Date	08/03/2026
3	Inspected by	M. Shah (safety committee)
4
5	No.	Area	Inspection item	Risk	Result	Problem found / corrective action
6	1	Aisles and walking surfaces	Aisles keep their full width and nothing is left in them		Pass
7	2		Floors free of trip points, holes, and oil or water spills		Pass
8	3		Stair handrails secure and stair treads slip-resistant		Fail	Mezzanine stairs: handrail bracket loose at the top landing. Stairs closed with a barricade until repaired.
9	4		Raised platforms and work areas at height have guardrails		Pass
10	5	Machinery	Machine guards and safety fences are in place, not removed		Pass
11	6		Emergency stops work		Pass
12	7		No caught-in hazard at rotating or moving parts		Pass
13	8		Lockout/tagout procedure in place for service and repair (locks, tags, start-up prevention)		Pass
14	9	Electrical	Cord and cable insulation undamaged		Pass
15	10		No daisy-chained power strips or temporary wiring left in place		Pass
16	11		Nothing stored in front of electrical panels		Pass
17	12		Equipment grounding connected		Pass
18	13	Chemicals and hazardous materials	Containers labeled with the product name and hazards		Pass
19	14		Storage areas locked or separated by hazard class		Pass
20	15		Safety data sheets kept where workers can get to them right away		Pass
21	16		Local exhaust ventilation running and working		Pass
22	17	Fire protection and emergency	Fire extinguishers in place, charged, and with a current inspection tag		Pass
23	18		Exit routes and exit doors not blocked		Pass
24	19		No combustible material near hot work or open flame		Pass
25	20		Exit signs lit and readable		Pass
26	21		First aid kit stocked; eyewash station working where chemicals are used		Pass
27	22	PPE	Required PPE issued and worn		Pass
28	23		PPE not damaged or worn out		Pass
29	24		PPE has a set storage place		Pass
30	25	Work environment	Lighting enough for the task		Pass
31	26		Ventilation working		Pass
32	27		Noise and vibration controls in place		Pass
33	28		Heat stress controls in place (water, rest, shade or cooling)		Pass
34	29	Housekeeping	No unneeded items left lying around		Pass
35	30		Tools and fixtures kept in their set places		Pass
36	31		Waste sorted and stored in the right containers		Pass
37	32
38	33
39
40	Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.)
41	Date / condition found		Stopped? / reported to / action		Verified by / returned to service
42
43
44
45
46	Summary (what must be done before the next inspection, due date, person responsible)
47	Maintenance to re-anchor the mezzanine handrail by 8/5 and check every handrail in Building C this month. Owner: J. Davis (maintenance lead).
48
49
50	Inspected by		Reviewed by (supervisor)	Approved by (manager)
51
52
53	Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard.
54	Related regulations and standards (for reference): OSHA 29 CFR 1910.157(e)(2): portable fire extinguishers must be visually inspected monthly. 29 CFR 1910.132(e): defective or damaged personal protective equipment must not be used. OSHA does not set a form or a frequency for a general workplace safety inspection.
55	Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person.
56	Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version.
57	Worker Library https://worker-library.com/templates/workplace-safety-inspection-checklist/ Updated 2026-10-21

	A	B	C	D	E	F
1	Workplace Safety Inspection Checklist (Plant, Shop, Warehouse)
2	Site / building			Date
3	Inspected by
4
5	No.	Area	Inspection item	Risk	Result	Problem found / corrective action
6	1	Aisles and walking surfaces	Aisles keep their full width and nothing is left in them
7	2		Floors free of trip points, holes, and oil or water spills
8	3		Stair handrails secure and stair treads slip-resistant
9	4		Raised platforms and work areas at height have guardrails
10	5	Machinery	Machine guards and safety fences are in place, not removed
11	6		Emergency stops work
12	7		No caught-in hazard at rotating or moving parts
13	8		Lockout/tagout procedure in place for service and repair (locks, tags, start-up prevention)
14	9	Electrical	Cord and cable insulation undamaged
15	10		No daisy-chained power strips or temporary wiring left in place
16	11		Nothing stored in front of electrical panels
17	12		Equipment grounding connected
18	13	Chemicals and hazardous materials	Containers labeled with the product name and hazards
19	14		Storage areas locked or separated by hazard class
20	15		Safety data sheets kept where workers can get to them right away
21	16		Local exhaust ventilation running and working
22	17	Fire protection and emergency	Fire extinguishers in place, charged, and with a current inspection tag
23	18		Exit routes and exit doors not blocked
24	19		No combustible material near hot work or open flame
25	20		Exit signs lit and readable
26	21		First aid kit stocked; eyewash station working where chemicals are used
27	22	PPE	Required PPE issued and worn
28	23		PPE not damaged or worn out
29	24		PPE has a set storage place
30	25	Work environment	Lighting enough for the task
31	26		Ventilation working
32	27		Noise and vibration controls in place
33	28		Heat stress controls in place (water, rest, shade or cooling)
34	29	Housekeeping	No unneeded items left lying around
35	30		Tools and fixtures kept in their set places
36	31		Waste sorted and stored in the right containers
37	32
38	33
39
40	Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.)
41	Date / condition found		Stopped? / reported to / action		Verified by / returned to service
42
43
44
45
46	Summary (what must be done before the next inspection, due date, person responsible)
47
48
49
50	Inspected by		Reviewed by (supervisor)	Approved by (manager)
51
52
53	Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard.
54	Related regulations and standards (for reference): OSHA 29 CFR 1910.157(e)(2): portable fire extinguishers must be visually inspected monthly. 29 CFR 1910.132(e): defective or damaged personal protective equipment must not be used. OSHA does not set a form or a frequency for a general workplace safety inspection.
55	Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person.
56	Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version.
57	Worker Library https://worker-library.com/templates/workplace-safety-inspection-checklist/ Updated 2026-10-21

Cells marked ▼ have a drop-down list. Lightly shaded rows are where you write.

File details

Format	Excel (.xlsx)
Works with	Microsoft Excel 2016 or later, Excel for Microsoft 365, Google Sheets, LibreOffice Calc
Paper	Print areas set for US Letter
Sheets	Instructions / Entry Sheet / Sample (Filled In) / Print (Letter)
Macros	None
File size	About 18 KB
Updated	2026-10-21

How to use the workplace safety inspection checklist

Fill in the site, date, and inspector. Use one sheet for each area you inspect.
Walk the area and mark each item Pass, Fail, or N/A. Do not leave a row blank; blank means not checked.
For each Fail, set the risk and write the problem and what was done or will be done.
In the summary, write anything not fixed on the spot, who owns it, and the due date.
At the next inspection, start with last month's summary.

Adapting it to your site

Delete areas you do not have, and add rows for hazards specific to your work, such as forklifts, compressed gas cylinders, or dust.
Add an area for your own equipment, such as conveyors, presses, or dock levelers.
If your company uses its own risk scale, change the drop-down list in the Risk column.

Before you use it

Please read

This is a general workplace checklist, not an official OSHA form. The items you need depend on your industry and the work you do.
Portable fire extinguishers must be visually inspected monthly (29 CFR 1910.157(e)(2)). Use a fire extinguisher inspection log for that record; this checklist only checks that they are in place.
Defective or damaged PPE must not be used (29 CFR 1910.132(e)). Take it out of use when a Fail is found.
State plans and your insurer may set more requirements. Check the current rules that apply to your workplace.
This template is provided as-is for reference. Worker Library is not liable for any loss arising from its use. Regulations change, so check the update date on this page.

Workplace Safety Inspection Checklist FAQ

How often should a workplace safety inspection be done?

OSHA does not set one frequency for a general workplace inspection. Many workplaces do one a month by area, and after any change such as new equipment or a new process. Some items have their own rules, such as the monthly visual check of fire extinguishers (29 CFR 1910.157(e)(2)).

Who should do the workplace safety inspection?

Often a safety coordinator, a safety committee member, or the area supervisor. Bringing a worker from the area helps, because they know where the problems are.

Is this the same as a health and safety inspection checklist?

Yes, it covers both safety items, such as machine guards and electrical, and health items, such as chemicals, ventilation, noise, and heat. Add items for the specific health hazards at your site.

What should I do with the results?

Fix what you can on the spot. For everything else, write the owner and the due date in the summary, and check those items first at the next inspection.

Related templates

Fire Extinguisher Inspection LogPPE Inspection ChecklistRisk Assessment Template

Excel (.xlsx) · we email you the link

Category	Workplace Safety
Frequency	Monthly
Updated	2026-10-21

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