Vehicle Inspection Checklist (Free Excel Template)
A vehicle inspection checklist for company cars, pickups, and vans, with a daily pre-trip check that fits a full month on one page. A second sheet logs each trip with a quick check, odometer readings, and miles driven.
Excel (.xlsx) · 7 sheets · Updated 2026-10-21
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Who is this vehicle inspection checklist for?
- Office and fleet managers who look after a few to a few dozen company vehicles
- Safety coordinators who want drivers to check a vehicle before they take it out
- Care homes, schools, and contractors that run shuttle vans or work trucks
When to use it
The driver fills in the Daily Pre-Trip Check before the first trip of the day, one sheet per vehicle per month. Keep it in the vehicle or at the key box. Use the Trip and Mileage Log when several drivers share vehicles at one location and you want each trip and its mileage on one line.
What's included
The template includes the following. Delete anything you do not need.
- Vehicle ID, plate, make/model, department, and month in the header
- Daily Pre-Trip Check: 21 items in 3 groups (under the hood, around the vehicle, driver's seat)
- Driver initials and odometer reading for each day
- Defect record: what was found, whether the vehicle was used, who was told, the repair, and who returned it to service
- Trip and Mileage Log: 6 quick checks by area, time out and in, odometer out and in, and miles driven calculated automatically
- Filled-in sample sheets and print layouts for US Letter
Preview the Excel file
This is the actual file. Use the tabs below to switch between the 7 sheets. How to mark each result is explained on the "Instructions" sheet.
| A | |
|---|---|
| 1 | Vehicle Inspection Checklist (Daily Pre-Trip and Trip Log) |
| 2 | |
| 3 | ■ Source |
| 4 | Worker Library https://worker-library.com/templates/vehicle-inspection-checklist/ |
| 5 | Request a template or an extra item: https://worker-library.com/contact/ |
| 6 | |
| 7 | ■ Sheets in this workbook |
| 8 | "Daily Pre-Trip Check" … The driver checks the vehicle before the first trip of the day and marks the day's column. One sheet per vehicle per month. |
| 9 | "Trip and Mileage Log" … One line per trip: a quick pre-trip check by area, time out and in, odometer readings, and miles driven (calculated). Use it for a pool of vehicles at one location. |
| 10 | "Sample - Daily" … A filled-in example of the "Daily Pre-Trip Check" sheet. |
| 11 | "Sample - Trip Log" … A filled-in example of the "Trip and Mileage Log" sheet. |
| 12 | "Print - Daily" … "Daily Pre-Trip Check" laid out for printing and filling in by hand (US Letter, column headings repeat on every page). |
| 13 | "Print - Trip Log" … "Trip and Mileage Log" laid out for printing and filling in by hand (US Letter, column headings repeat on every page). |
| 14 | |
| 15 | ■ How to use |
| 16 | 1. Make one copy of the file for each vehicle and fill in the vehicle ID, plate, and model. |
| 17 | 2. Before the first trip of the day, the driver checks each item and marks ✓, X, or N/A in that day's column. |
| 18 | 3. If any item is X, write it in the defect record and tell the person who manages the vehicle before driving. |
| 19 | 4. For shared vehicles, add one line per trip to the Trip and Mileage Log. Miles driven fill in by themselves. |
| 20 | 5. At the end of the month, print or save as PDF and start a new sheet. |
| 21 | |
| 22 | ■ How to mark results, and what to do (read before you start) |
| 23 | ✓ OK … Use as normal. |
| 24 | X Defect … Stop using it right away. Tell your supervisor and fill in the defect record below. |
| 25 | N/A … Not applicable today. Do not leave the cell blank. A blank cell means "not checked". |
| 26 | The person doing the inspection may decide to stop. Nobody is blamed for stopping. If in doubt, mark X. |
| 27 | After a repair, do not use it until the verifier writes the date and time it was returned to service. |
| 28 | |
| 29 | ■ Adapting it to your site |
| 30 | • Delete lines that do not fit your vehicles, for example the battery fluid line for sealed batteries. |
| 31 | • Add lines for equipment you carry, such as a ladder rack, a liftgate, a backup camera, or a wheelchair lift. |
| 32 | • Some items, such as fluid levels, can be checked once a week instead of daily. Mark N/A on the other days. |
| 33 | |
| 34 | ■ Things to watch |
| 35 | • This is a general template for company vehicles, not an official form. It is not a driver vehicle inspection report (DVIR) form for commercial motor vehicles. |
| 36 | • For commercial motor vehicles, 49 CFR 396.11(a) asks drivers to prepare a written inspection report at the end of each day's work, and 49 CFR 396.13(a) asks the driver to be satisfied the vehicle is safe before driving. Check whether your vehicles fall under FMCSA rules. |
| 37 | • A daily check does not replace scheduled maintenance. Follow the maintenance schedule in the owner's manual. |
| 38 | • State rules and your insurer may have their own requirements. Check what applies to your vehicles. |
| 39 | |
| 40 | ■ About this template |
| 41 | A free inspection template from Worker Library. |
| 42 | You may copy, edit, and print it for use in your own organization. Add or delete items as you need. |
| 43 | Please do not redistribute or sell the template itself. |
| 44 | |
| 45 | ■ Important notice |
| 46 | This template organizes common inspection items for reference. It is not an official form issued by OSHA or any other authority, and using it does not by itself show compliance. |
| 47 | Which inspections are required, how often, and how long records must be kept depend on the equipment, industry, size of the operation, and location (federal, state, and local rules can all apply). |
| 48 | Check the regulations and standards that apply to you, the manufacturer's instructions, and a qualified or competent person. |
| 49 | Worker Library accepts no liability for any loss arising from the use of this template. |
| 50 | Regulations change. Check the source page above for the latest version. |
| 51 | |
| 52 | ■ Related regulations and standards (for reference) |
| 53 | 49 CFR 396.11(a) applies to commercial motor vehicles under FMCSA rules (with some exceptions): drivers prepare a written driver vehicle inspection report at the completion of each day's work on each vehicle operated. 49 CFR 396.13(a): before driving, the driver must be satisfied that the motor vehicle is in safe operating condition. This checklist is meant for company cars, pickups, and vans; it is not a DVIR form. |
| 54 | |
| 55 | ■ Updated |
| 56 | 2026-10-21 (reviewed every 3 months) |
| 57 | |
| 58 | ■ About Worker Library |
| 59 | Worker Library publishes free Excel inspection checklists, logs, and forms for maintenance, safety, and quality teams. |
| 60 | All templates: https://worker-library.com/templates/ |
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Vehicle Inspection Checklist (Daily Pre-Trip and Trip Log) | |||||
| 2 | Vehicle ID / plate | Make / model | ||||
| 3 | ||||||
| 4 | Inspection item | 1 | 2 | 3 | 4 | 5 |
| 5 | ■ Under the hood | |||||
| 6 | Windshield washer fluid level | |||||
| 7 | Brake fluid level | |||||
| 8 | Battery: fluid level (if not sealed), terminals tight and clean | |||||
| 9 | Coolant level | |||||
| 10 | Engine oil level | |||||
| 11 | ■ Around the vehicle | |||||
| 12 | Tire pressure (all four tires) | |||||
| 13 | Tires: cuts, bulges, damage, uneven or abnormal wear | |||||
| 14 | Tire tread depth | |||||
| 15 | Lights: headlights, brake lights, turn signals, and hazards work; lenses clean and not cracked | |||||
| 16 | Body: new dents, damage, or broken glass | |||||
| 17 | Mirrors and windshield: clean, not cracked | |||||
| 18 | ■ Driver's seat | |||||
| 19 | Brake pedal: travel feels normal and the brakes stop the vehicle | |||||
| 20 | Parking brake: lever or pedal travel normal, holds the vehicle | |||||
| 21 | Windshield washers spray properly | |||||
| 22 | Wipers wipe clean | |||||
| 23 | Engine starts easily, no abnormal noise | |||||
| 24 | Engine idles smoothly and accelerates normally | |||||
| 25 | Horn works | |||||
| 26 | Seat belts latch and retract | |||||
| 27 | No warning lights stay on after the engine starts | |||||
| 28 | Registration, insurance card, and emergency kit in the vehicle | |||||
| 29 | Driver (initials) | |||||
| 30 | Odometer (mi) | |||||
| 31 | ||||||
| 32 | Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.) | |||||
| 33 | Date / item | Condition found | ||||
| 34 | ||||||
| 35 | ||||||
| 36 | ||||||
| 37 | ||||||
| 38 | Reviewed by (supervisor) | |||||
| 39 | ||||||
| 40 | ||||||
| 41 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 42 | Related regulations and standards (for reference): 49 CFR 396.11(a) applies to commercial motor vehicles under FMCSA rules (with some exceptions): drivers prepare a written driver vehicle inspection report at the completion of each day's work on each vehicle operated. 49 CFR 396.13(a): before driving, the driver must be satisfied that the motor vehicle is in safe operating condition. This checklist is meant for company cars, pickups, and vans; it is not a DVIR form. | |||||
| 43 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 44 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 45 | Worker Library https://worker-library.com/templates/vehicle-inspection-checklist/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 33 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Vehicle Inspection Checklist (Daily Pre-Trip and Trip Log) | |||||
| 2 | Location | Month | ||||
| 3 | ||||||
| 4 | Date | Driver | Vehicle ID | Exterior (damage, load) | Lights | Tires |
| 5 | ||||||
| 6 | ||||||
| 7 | ||||||
| 8 | ||||||
| 9 | (23 more blank rows) | |||||
| 10 | Inspected by | |||||
| 11 | ||||||
| 12 | ||||||
| 13 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 14 | Related regulations and standards (for reference): 49 CFR 396.11(a) applies to commercial motor vehicles under FMCSA rules (with some exceptions): drivers prepare a written driver vehicle inspection report at the completion of each day's work on each vehicle operated. 49 CFR 396.13(a): before driving, the driver must be satisfied that the motor vehicle is in safe operating condition. This checklist is meant for company cars, pickups, and vans; it is not a DVIR form. | |||||
| 15 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 16 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 17 | Worker Library https://worker-library.com/templates/vehicle-inspection-checklist/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 16 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Vehicle Inspection Checklist (Daily Pre-Trip and Trip Log) [SAMPLE] | |||||
| 2 | Vehicle ID / plate | V-07 / 8ABC123 | Make / model | Ford Transit 250 | ||
| 3 | ||||||
| 4 | Inspection item | 1 | 2 | 3 | 4 | 5 |
| 5 | ■ Under the hood | |||||
| 6 | Windshield washer fluid level | ✓ | ✓ | X | ✓ | ✓ |
| 7 | Brake fluid level | ✓ | ✓ | ✓ | ✓ | ✓ |
| 8 | Battery: fluid level (if not sealed), terminals tight and clean | ✓ | ✓ | ✓ | ✓ | ✓ |
| 9 | Coolant level | ✓ | ✓ | ✓ | ✓ | ✓ |
| 10 | Engine oil level | ✓ | ✓ | ✓ | ✓ | ✓ |
| 11 | ■ Around the vehicle | |||||
| 12 | Tire pressure (all four tires) | ✓ | ✓ | ✓ | ✓ | ✓ |
| 13 | Tires: cuts, bulges, damage, uneven or abnormal wear | ✓ | ✓ | ✓ | ✓ | ✓ |
| 14 | Tire tread depth | ✓ | ✓ | ✓ | X | ✓ |
| 15 | Lights: headlights, brake lights, turn signals, and hazards work; lenses clean and not cracked | ✓ | ✓ | ✓ | ✓ | ✓ |
| 16 | Body: new dents, damage, or broken glass | ✓ | ✓ | ✓ | ✓ | ✓ |
| 17 | Mirrors and windshield: clean, not cracked | ✓ | ✓ | ✓ | ✓ | ✓ |
| 18 | ■ Driver's seat | |||||
| 19 | Brake pedal: travel feels normal and the brakes stop the vehicle | ✓ | ✓ | ✓ | ✓ | ✓ |
| 20 | Parking brake: lever or pedal travel normal, holds the vehicle | ✓ | ✓ | ✓ | ✓ | ✓ |
| 21 | Windshield washers spray properly | ✓ | ✓ | ✓ | ✓ | ✓ |
| 22 | Wipers wipe clean | ✓ | ✓ | ✓ | ✓ | ✓ |
| 23 | Engine starts easily, no abnormal noise | ✓ | ✓ | ✓ | ✓ | ✓ |
| 24 | Engine idles smoothly and accelerates normally | ✓ | ✓ | ✓ | ✓ | ✓ |
| 25 | Horn works | ✓ | ✓ | ✓ | ✓ | ✓ |
| 26 | Seat belts latch and retract | ✓ | ✓ | ✓ | ✓ | ✓ |
| 27 | No warning lights stay on after the engine starts | ✓ | ✓ | ✓ | ✓ | ✓ |
| 28 | Registration, insurance card, and emergency kit in the vehicle | ✓ | ✓ | ✓ | ✓ | ✓ |
| 29 | Driver (initials) | JD | JD | MS | JD | JD |
| 30 | Odometer (mi) | |||||
| 31 | ||||||
| 32 | Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.) | |||||
| 33 | Date / item | Condition found | ||||
| 34 | 8/3 Washer fluid | Fluid at the low mark | ||||
| 35 | 8/4 Right front tire | Tread about 3/32 in, close to the wear bars | ||||
| 36 | ||||||
| 37 | ||||||
| 38 | Reviewed by (supervisor) | |||||
| 39 | ||||||
| 40 | ||||||
| 41 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 42 | Related regulations and standards (for reference): 49 CFR 396.11(a) applies to commercial motor vehicles under FMCSA rules (with some exceptions): drivers prepare a written driver vehicle inspection report at the completion of each day's work on each vehicle operated. 49 CFR 396.13(a): before driving, the driver must be satisfied that the motor vehicle is in safe operating condition. This checklist is meant for company cars, pickups, and vans; it is not a DVIR form. | |||||
| 43 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 44 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 45 | Worker Library https://worker-library.com/templates/vehicle-inspection-checklist/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 33 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Vehicle Inspection Checklist (Daily Pre-Trip and Trip Log) [SAMPLE] | |||||
| 2 | Location | Site 4, Building B | Month | August 2026 | ||
| 3 | ||||||
| 4 | Date | Driver | Vehicle ID | Exterior (damage, load) | Lights | Tires |
| 5 | 08/03/2026 | J. Davis | V-07 | ✓ | ✓ | ✓ |
| 6 | 08/04/2026 | J. Davis | V-07 | ✓ | ✓ | X |
| 7 | 08/05/2026 | R. Lopez | V-03 | ✓ | ✓ | ✓ |
| 8 | ||||||
| 9 | ||||||
| 10 | ||||||
| 11 | ||||||
| 12 | (20 more blank rows) | |||||
| 13 | Inspected by | |||||
| 14 | ||||||
| 15 | ||||||
| 16 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 17 | Related regulations and standards (for reference): 49 CFR 396.11(a) applies to commercial motor vehicles under FMCSA rules (with some exceptions): drivers prepare a written driver vehicle inspection report at the completion of each day's work on each vehicle operated. 49 CFR 396.13(a): before driving, the driver must be satisfied that the motor vehicle is in safe operating condition. This checklist is meant for company cars, pickups, and vans; it is not a DVIR form. | |||||
| 18 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 19 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 20 | Worker Library https://worker-library.com/templates/vehicle-inspection-checklist/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 16 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Vehicle Inspection Checklist (Daily Pre-Trip and Trip Log) | |||||
| 2 | Vehicle ID / plate | Make / model | ||||
| 3 | ||||||
| 4 | Inspection item | 1 | 2 | 3 | 4 | 5 |
| 5 | ■ Under the hood | |||||
| 6 | Windshield washer fluid level | |||||
| 7 | Brake fluid level | |||||
| 8 | Battery: fluid level (if not sealed), terminals tight and clean | |||||
| 9 | Coolant level | |||||
| 10 | Engine oil level | |||||
| 11 | ■ Around the vehicle | |||||
| 12 | Tire pressure (all four tires) | |||||
| 13 | Tires: cuts, bulges, damage, uneven or abnormal wear | |||||
| 14 | Tire tread depth | |||||
| 15 | Lights: headlights, brake lights, turn signals, and hazards work; lenses clean and not cracked | |||||
| 16 | Body: new dents, damage, or broken glass | |||||
| 17 | Mirrors and windshield: clean, not cracked | |||||
| 18 | ■ Driver's seat | |||||
| 19 | Brake pedal: travel feels normal and the brakes stop the vehicle | |||||
| 20 | Parking brake: lever or pedal travel normal, holds the vehicle | |||||
| 21 | Windshield washers spray properly | |||||
| 22 | Wipers wipe clean | |||||
| 23 | Engine starts easily, no abnormal noise | |||||
| 24 | Engine idles smoothly and accelerates normally | |||||
| 25 | Horn works | |||||
| 26 | Seat belts latch and retract | |||||
| 27 | No warning lights stay on after the engine starts | |||||
| 28 | Registration, insurance card, and emergency kit in the vehicle | |||||
| 29 | Driver (initials) | |||||
| 30 | Odometer (mi) | |||||
| 31 | ||||||
| 32 | Defect record (fill in every time you mark a defect. Fill left to right in the order things happened. "Condition found" is written by the person who found it, "Corrective action" by the person who fixed it, "Verified by" by the person who checked it.) | |||||
| 33 | Date / item | Condition found | ||||
| 34 | ||||||
| 35 | ||||||
| 36 | ||||||
| 37 | ||||||
| 38 | Reviewed by (supervisor) | |||||
| 39 | ||||||
| 40 | ||||||
| 41 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 42 | Related regulations and standards (for reference): 49 CFR 396.11(a) applies to commercial motor vehicles under FMCSA rules (with some exceptions): drivers prepare a written driver vehicle inspection report at the completion of each day's work on each vehicle operated. 49 CFR 396.13(a): before driving, the driver must be satisfied that the motor vehicle is in safe operating condition. This checklist is meant for company cars, pickups, and vans; it is not a DVIR form. | |||||
| 43 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 44 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 45 | Worker Library https://worker-library.com/templates/vehicle-inspection-checklist/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 33 columns. The downloaded file contains everything.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Vehicle Inspection Checklist (Daily Pre-Trip and Trip Log) | |||||
| 2 | Location | Month | ||||
| 3 | ||||||
| 4 | Date | Driver | Vehicle ID | Exterior (damage, load) | Lights | Tires |
| 5 | ||||||
| 6 | ||||||
| 7 | ||||||
| 8 | ||||||
| 9 | (23 more blank rows) | |||||
| 10 | Inspected by | |||||
| 11 | ||||||
| 12 | ||||||
| 13 | Notice: This is a general-purpose inspection record. It is not an official government form and does not by itself show compliance with OSHA or any other regulation or standard. | |||||
| 14 | Related regulations and standards (for reference): 49 CFR 396.11(a) applies to commercial motor vehicles under FMCSA rules (with some exceptions): drivers prepare a written driver vehicle inspection report at the completion of each day's work on each vehicle operated. 49 CFR 396.13(a): before driving, the driver must be satisfied that the motor vehicle is in safe operating condition. This checklist is meant for company cars, pickups, and vans; it is not a DVIR form. | |||||
| 15 | Which inspections you need, how often, and how long to keep records depend on your equipment, industry, and location. Check the regulations that apply to you, the manufacturer's instructions, and a qualified person. | |||||
| 16 | Worker Library accepts no liability for any loss arising from the use of this template. Regulations change; check the source page for the latest version. | |||||
| 17 | Worker Library https://worker-library.com/templates/vehicle-inspection-checklist/ Updated 2026-10-21 | |||||
This preview shows the first 6 of 16 columns. The downloaded file contains everything.
Cells marked ▼ have a drop-down list. Lightly shaded rows are where you write.
File details
| Format | Excel (.xlsx) |
|---|---|
| Works with | Microsoft Excel 2016 or later, Excel for Microsoft 365, Google Sheets, LibreOffice Calc |
| Paper | Print areas set for US Letter |
| Sheets | Instructions / Daily Pre-Trip Check / Trip and Mileage Log / Sample - Daily / Sample - Trip Log / Print - Daily / Print - Trip Log |
| Macros | None |
| File size | About 34 KB |
| Updated | 2026-10-21 |
How to use the vehicle inspection checklist
- Make one copy of the file for each vehicle and fill in the vehicle ID, plate, and model.
- Before the first trip of the day, the driver checks each item and marks ✓, X, or N/A in that day's column.
- If any item is X, write it in the defect record and tell the person who manages the vehicle before driving.
- For shared vehicles, add one line per trip to the Trip and Mileage Log. Miles driven fill in by themselves.
- At the end of the month, print or save as PDF and start a new sheet.
Adapting it to your site
- Delete lines that do not fit your vehicles, for example the battery fluid line for sealed batteries.
- Add lines for equipment you carry, such as a ladder rack, a liftgate, a backup camera, or a wheelchair lift.
- Some items, such as fluid levels, can be checked once a week instead of daily. Mark N/A on the other days.
Before you use it
Please read
- This is a general template for company vehicles, not an official form. It is not a driver vehicle inspection report (DVIR) form for commercial motor vehicles.
- For commercial motor vehicles, 49 CFR 396.11(a) asks drivers to prepare a written inspection report at the end of each day's work, and 49 CFR 396.13(a) asks the driver to be satisfied the vehicle is safe before driving. Check whether your vehicles fall under FMCSA rules.
- A daily check does not replace scheduled maintenance. Follow the maintenance schedule in the owner's manual.
- State rules and your insurer may have their own requirements. Check what applies to your vehicles.
- This template is provided as-is for reference. Worker Library is not liable for any loss arising from its use. Regulations change, so check the update date on this page.
Vehicle Inspection Checklist FAQ
Is this the same as a DVIR?
No. A DVIR is the driver vehicle inspection report that 49 CFR 396.11(a) asks drivers of commercial motor vehicles to prepare at the end of each day's work. This checklist is for company cars and vans. If your vehicles are commercial motor vehicles under FMCSA rules, use a report that matches those rules.
How often should a company vehicle be inspected?
Common practice is a short check by the driver before the first trip of each day the vehicle is used, plus maintenance on the schedule in the owner's manual. Your company policy or insurer may set a different interval.
What should a daily vehicle inspection include?
Most daily checks cover fluid levels, tires, lights, brakes, wipers, horn, mirrors, and seat belts. This template has 21 items in three groups, and you can delete or add lines to match your vehicles.
Can I print the checklist and keep it in the vehicle?
Yes. Each sheet has a print layout for US Letter. One printed page covers a full month for one vehicle.